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Executive Administrative Support Specialist

2 weeks ago

Falls Church, VA, United States Capital One Full time

Join Capital One as an Executive Administrative Support Specialist We are seeking a highly talented, organized, and self-motivated individual to provide exceptional administrative support to multiple executives in a dynamic and technology-driven environment. This role is crucial in allowing leaders to focus on achieving team and company objectives.

Your ability to adapt and think quickly will be invaluable as you manage various tasks in a fast-paced setting. You will act as a central point of contact, fostering relationships and ensuring smooth operations within the team. Your resourcefulness and problem-solving skills will shine as you take on diverse projects.

In this versatile role, you will perform essential administrative functions, including:

  • Managing complex calendars for several executives while demonstrating flexibility and excellent judgment in scheduling
  • Coordinating meeting logistics, including booking conference rooms, catering, and audio/video setups
  • Arranging travel plans and processing expense reports promptly using Capital One systems
  • Facilitating team events, including all-hands meetings, team gatherings, and other activities
  • Drafting and proofreading professional communications, including emails, memos, and letters
  • Building and maintaining strong relationships with executives and administrative colleagues
  • Engaging in general administrative tasks such as mail distribution, photocopying, and assisting with group projects
  • Fostering a positive and collaborative team atmosphere

At Capital One, we support a can-do spirit and offer abundant resources for your professional growth. Our managers are dedicated to helping you thrive personally and professionally. If you're ready to advance your career while balancing your interests, we want to hear from you

Basic Qualifications:

  • High School Diploma, GED, or equivalent certification
  • At least 2 years of administrative experience
  • At least 2 years of experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications:

  • Associate's Degree
  • 5+ years of experience as an Executive or Administrative Assistant in a fast-paced environment
  • 3+ years of experience in calendar management for multiple executives
  • 1+ year of experience in planning meetings and events
  • Ability to set up video conferencing technology (Zoom/Skype) for meetings
  • Strong time management and planning skills
  • Exceptional written and verbal communication abilities
  • Excellent organizational skills

Please note: Capital One will not sponsor a new applicant for employment authorization for this position.

The reporting location for this role is McLean, VA, and the salary range is $79,300 - $90,500. In Richmond, VA, the range is $72,100 - $82,300. The salary offered will be based on the candidate's qualifications and location.

Capital One provides a comprehensive and competitive benefits package to support your overall well-being. Eligibility may vary based on your employment status and level within the organization.