Sr. Administrative Assistant to C-Suite

2 weeks ago

Bryan, TX, United States American Lumber CO Full time

Purpose:

The Administrative Assistant provides high-level administrative support to the Vice President of Sales & Marketing and the CFO. This role ensures smooth day-to-day operations by managing schedules, coordinating communications, preparing reports, and handling sensitive information with discretion. The Administrative Assistant serves as a trusted partner to these executives, enabling them to focus on strategic initiatives that drive company growth and operational excellence.

Tasks/Responsibilities:

  1. Manage and maintain calendars for the VP of Sales & Marketing and CFO, including scheduling meetings, coordinating travel arrangements, and organizing events.
  2. Serve as the primary point of contact between executives and internal/external stakeholders, handling communications with professionalism and confidentiality.
  3. Prepare, edit, and distribute correspondence, reports, presentations, and other executive-level documents.
  4. Coordinate and track special projects, ensuring timely completion and alignment with company priorities.
  5. Attend meetings as requested, record meeting minutes, and distribute follow-up action items.
  6. Assist in preparing board packets, executive summaries, and other materials for ownership and senior leadership.
  7. Maintain organized filing systems, both digital and physical, for confidential company records.
  8. Screen phone calls, emails, and inquiries, and prioritize issues requiring executive attention.
  9. Monitor deadlines and ensure executives are prepared for meetings and deliverables.
  10. Perform additional administrative duties and special assignments as directed by the VP of Sales & Marketing and CFO.
  11. Updating and maintaining Cascade Strategy platform.
  12. Integrating departmental metrics into Cascade Strategy platform.
Skills/Qualifications:
  • 4+ years of administrative assistant or executive assistant experience, preferably supporting senior leadership.
  • Exceptional organizational skills and ability to manage multiple priorities under tight deadlines.
  • Excellent written and verbal communication skills.
  • High level of professionalism, discretion, and confidentiality.
  • Proficiency in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, Teams).
  • Proficiency in Adobe Acrobat Pro (editing forms, creating fillable forms)
  • Strong problem-solving skills with initiative to anticipate needs.
  • Bachelor's degree preferred, or equivalent combination of experience and education.


Tools Required:
  1. Microsoft Office 365 (Word, Excel, Outlook, Teams).
  2. LumberPro
  3. Computer and Phone

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