Human Resources Administrator

1 week ago

Mountain View, CA, United States Enigma Search Full time

About the job Human Resources Administrator

Are you a highly organized and detail-oriented HR professional ready to be the cornerstone of a company's employee experience? Our client, a growing healthcare organization with a dynamic culture, is seeking an HR Administrator to ensure smooth operations from onboarding through offboarding and maintain impeccable employee data integrity.

This is a critical, hands-on role where you will manage their HRIS system, lead new-hire orientations, and champion compliance, especially with complex California employment regulations.

What You'll Be Responsible For

You will play an integral part in managing the entire employee lifecycle and ensuring data accuracy across the organization:

HR Systems & Data Management (HRIS Administration)

  • Maintain, update, and rigorously audit employee records within the HR Information System (HRIS), with experience in ADP Workforce Now strongly preferred.
  • Generate and analyze key HR metrics and reports, troubleshoot system issues, and coordinate solutions with HRIS vendors.
  • Drive data accuracy and integrity across all HR processes.
Onboarding & Offboarding Lifecycle
  • Own and coordinate all pre-employment and onboarding activities, including documentation, background checks, and seamless new-hire setup.
  • Develop and facilitate engaging new-hire orientation sessions that effectively introduce the company's culture and values.
  • Support offboarding processes, handling final pay documentation, system terminations, and conducting exit interviews.
Compliance & Cross-Functional Support
  • Maintain compliance with strict California employment laws and regulations (or demonstrate a willingness to rapidly learn).
  • Partner closely with the HR Recruiter to ensure smooth transitions from job offer acceptance to the employee's first day.
  • Collaborate with the Benefits Administrator on enrollment support, eligibility questions, and annual process execution.
  • Assist the broader HR team with special projects, policy updates, and engaging employee initiatives.
What You'll Bring
  • Minimum 3+ years of experience in Human Resources, with significant exposure to HRIS management, employee onboarding, and benefits administration.
  • A Bachelors degree in Human Resources, Business Administration, or a related field is preferred.
  • Working knowledge of California employment laws is required.
  • Strong knowledge of HR systems and processes; direct experience with ADPs HRIS is preferred.
  • HR certification (PHR) is a plus.
  • Excellent communication, interpersonal skills, and a strong focus on employee experience.
  • High attention to detail and commitment to maintaining data confidentiality.
  • Proficiency in Microsoft Office/Google Workspace; advanced Excel skills are highly desirable.

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