Assistant Portfolio Manager

1 week ago

Plymouth, MI, United States MarketPlace Management Inc Full time
Assistant Portfolio Manager

Location: Plymouth, MI (Hybrid)
Reports To: Senior Portfolio Manager
Employment Type: Full-Time

About the Role

Marketplace Homes is seeking an organized and detail-oriented Assistant Portfolio Manager to support our growing Build-to-Rent (BTR) and Single-Family Rental (SFR) portfolio operations across multiple markets nationwide. This role will work directly with the Senior Portfolio Manager to manage reporting, administrative workflows, and operational consistency across properties, freeing leadership to focus on strategic growth and business development.

Key Responsibilities
  • Portfolio Reporting & Analysis
    • Prepare and maintain recurring financial and operational reports (rent rolls, leasing status, delinquencies, concessions, occupancy trends, and performance summaries).
    • Consolidate and format data from CRM systems (Zoho, Revela, Yardi, Excel dashboards) for ownership and internal team reporting.
    • Track portfolio KPIs and help identify variances or trends needing attention.
  • Administrative & Data Management
    • Update and maintain portfolio trackers, onboarding checklists, and workflow templates across multiple ownership groups.
    • Manage documentation-leases, vendor contracts, utility LOAs, addenda, and resident correspondence-for accuracy and timely filing.
    • Organize CapEx, deposit, and marketing account data; assist with ownership reporting and audit requests.
  • Operational Support
    • Coordinate information flow between property management, leasing, maintenance, marketing, property management, and accounting teams.
    • Support onboarding of new assets or communities, including data entry, system setup, and owner deliverables.
    • Create summaries and meeting notes for weekly operations calls and ownership updates.
  • Communication & Team Coordination
    • Serve as the administrative point of contact for internal stakeholders (Leasing, Accounting, Marketing, Maintenance) to ensure timely follow-through on portfolio initiatives.
    • Draft and refine professional correspondence for ownership, vendors, and residents as needed.
What You'll Bring
  • Experience: 2-4 years of experience in property management, real estate operations, or portfolio administration (multifamily, SFR, or BTR preferred).
  • Skills:
    • Advanced Excel and reporting skills.
    • Strong attention to detail and comfort handling large datasets.
    • Excellent written and verbal communication skills.
    • Highly organized with the ability to manage multiple priorities and deadlines.
  • Tools: Familiarity with CRM or property management software (Revela, Yardi, MRI, CoStar, Zoho, or similar).
  • Mindset: Reliable, proactive, and team-oriented-someone who thrives on creating order, clarity, and efficiency.
Why Join Marketplace Homes
  • Be part of a fast-growing team shaping the future of Build-to-Rent and SFR property management.
  • Gain exposure to institutional ownership groups and large-scale national portfolios.
  • Work closely with leadership on operational process improvement and strategic initiatives.
  • Opportunities for professional growth within a high-performing, data-driven organization.

Schedule: Full-time, hybrid (3 days in-office)

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