Administrative Coordinator

Administrative Coordinator

Please see Special Instructions for more details.
Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Position Details

Classification Information
Position Classification Title
Temporary Employee

FLSA
Exempt

Position Class (Extract From Banner or PA)
09999

Position Overview
Position Summary
The position provides comprehensive administrative, analytic, and project management support to the Office of Institutional Assessment and Research (IAR). The role assists with data lookup, entry, and analysis using university software, while also supporting ongoing assessment and analytic efforts. Responsibilities include preparing executive briefings, talking points, correspondence, and meeting materials that advance the work of IAR, as well as coordinating priorities and tracking progress across immediate and long-term projects.

This position manages core communication and operational functions for IAR, including oversight of the IT ticketing system, website, email, and phone line. The role coordinates internal and external meetings by preparing agendas, documenting action items, and ensuring follow-up on agreed goals. Additionally, the position organizes events such as Academic and Administrative Audit Days, program reviews, office hours, and other IAR-sponsored initiatives.

The position also manages scheduling, travel, and logistical arrangements; updates digital content; and administers incentive programs for student success efforts. Serving as a central point of contact for the Office, the role ensures efficient operations, clear communication, and effective collaboration with colleagues across the university. By providing critical administrative, analytic, and organizational support, the position advances IAR's mission to strengthen institutional assessment, research, and student success.

Data / Information Collection

• Utilize university software to assist with analytics and assessment support.
• Assist with basic data lookup and entry for assessment and analytic efforts in IAR. Supports and tracks IAR's priorities, projects and needs, both immediate and long-term (OIAR Calendar).
• Writes executive briefings, talking points, and correspondence on a variety of topics in support of the Office of Institutional Assessment and Research.
• Develops agendas, summaries, and meeting materials for effective meetings, workshops, and internal seminars facilitated by IAR, as necessary.
• Prepares agendas for IAR internal team meetings, Assessment Committee, and Data Governance Committee and provides a summary of action items from each meeting to attendees and follows up with attendees to ensure action and completion of agreed upon goals.
• Manage IAR (IT) ticketing system for ad hoc project and data request

Coordination - Operations

• Assists in organizing / coordinating various events hosted by the Office Institutional Assessment and Research to include but not limited to Academic/Administrative Audit Days, Program Reviews, IAR "Office Hours", etc.
• Manages IAR calendar and coordinate the full range of logistics including travel, reservations, audio-visual set-up and catering, agendas and documents, daily schedules, etc.
• Manages the IAR email account, drafting communications and redirecting enquiries as appropriate to internal/external teammates.
• Manage the IAR phone line.
• Manage the IAR Website to include updating virtual calendars, data sheets, and all other website changes.
• Manage IAR Incentives for student success efforts.
  

Customer Service

• Act as a point person for the Office of Institutional Assessment and Research, ensuring efficient operations and smooth flow of information both within the Office and with colleagues across the university.
• Advises, supports, assists, coordinates, and collaborates on initiatives for the Office of Institutional Assessment and Research.
• Supports IAR-led projects such as retreats, special planning sessions, etc.
• Assist other members of the IAR team (staff), as needed.
• Ensures that all concerns and issues brought to the Office of Institutional Assessment and Research are addressed efficiently and professionally while upholding confidentiality.
• Other duties as assigned.
  

Primary Function of Organizational Unit
Institutional Assessment and Research is responsible for the collection of data from both internal and external sources and the analysis, distribution, and presentation of these data as information for use in reporting, planning, decision-making, and policy formulation at Winston-Salem State University. The office maintains and ensures the accuracy of university statistics and reports these data to governing bodies and a broad spectrum of information consumers. The office coordinates assessment activities for the institution related to institutional effectiveness.

Position Information
Position Number
NSF021

Working Position Title
Administrative Coordinator

Temporary Job Type
Non Student

Approved Competency Level
Contributing

Building and Room No.
Carolina Hall G033

Work Hours: From [time] to [time] on [days] of [week]
8:00 a.m. to 5:00 p.m. on Monday - Friday

Hours per week
40

Months per year
11

Appointment Type
Temporary Full-Time

Appointment Type

If Time Limited.
Yes

Appointment Length.
11 months

DHR Assigned Fields
FTE
1

Requirements and Preferences
Position required to work during periods of adverse weather or other emergencies
No

Minimum Experience/Education
* Excellent verbal and written communication skills.
* Proficient in Microsoft Office Suite
* Excel: create, filter, basic pivot table functions, and organization * PowerPoint: creating project presentations
* Word: drafting internal memos and project documents
* Outlook: email correspondence * Detailed oriented * Data Entry with minimal errors

Bachelor's degree or Associate's Degree with equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Years Experience, Skills, Training, Education
* Five or more years of administrative or office management experience in a university setting
* Two or more years of data entry experience * Demonstrated progressive experience with increased responsibilities

Required License or Certification

Valid US Driver's License
No

Commercial Driver's License Required
No

Physical Required
No

List any other medical/drug tests required

Posting Details

Posting Details
Posting Number
TEMP00400P

Number of Vacancies
1

Internal Posting Only
No

Position Type
Temporary

Time Limited Position

Appointment Length
11 months

Salary
$40,029

Open Date
09/18/2025

Close Date

Open Until Filled
Yes

Special Instructions Summary
Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application completely may result in you not being considered for the vacant position. Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Website
   • Other
     
   
   
   

Applicant Document

Required Documents

1. Resume
2. Cover Letter
3. References List
   

Optional Documents

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