Office Administrator

Raineri Construction is seeking an experienced Office Administrator/Marketing Assistant to join our team.

This critically important role performs
general office and marketing duties for the company. This individual is a welcoming ambassador for Raineri and our customers' first point of contact. The Office Administrator / Marketing Assistant is also responsible for providing a high level of coordination, clerical and administrative support for all levels of the organization. Due to the nature of the role, work hours are set at M-F, 7:30 am to 4 pm.

Compensation: 45K to 50K based on experience.

Raineri Construction is a full-service general building contractor specializing in design-build construction. Raineri provides turnkey project development services and comprehensive construction and management solutions for a variety of industries. Based in St. Louis, the company has grown each year since its inception in 2003 and currently employs more than 100 employees.

Long-term, mutually beneficial employment relationships are important to the company, and its benefits package currently includes:

• 100% of the employee's health insurance premium paid by the company
• Company-funded Employee Assistance Program
• Company-funded Group Life Insurance
• Paid vacation and holidays
• Flexible Schedule
• 401(K) Retirement Plan, with a company match of 4%
• Company Profit Sharing

Key Responsibilities include:

Office Administrator:

• Greet and direct visitors.
• Answer phones, assist callers, direct calls, and take messages in a professional manner.
• Provide clerical assistance with the creation of spreadsheets, memos, letters and various other office documents.
• Perform clerical duties like photocopying, faxing, filing, emailing, and collating.
• Ensure operation of office equipment by completing basic preventative maintenance, calls for repairs and maintaining necessary supplies.
• Monitor, maintain, and distribute office supply inventory, and place orders as necessary.
• Manage office supply budget
• Open and distribute mail, prepare outgoing mail as necessary.
• Coordinate pick-up and delivery of mail services (certified mail, FedEx, UPS, etc.).
• Update calendars and schedule meetings as needed for management.
• Maintains daily general cleanliness and upkeep of conference, reception, and kitchen areas.
• Maintains daily upkeep of refreshments such as coffee, etc..

Payroll & HR:

• Assist Payroll Manager with file retention.
• Handle employment application inquiries, assist HR with interview arrangements, and onboarding of new employees, and maintenance of confidential files.
• Participate with HR in the planning and execution of company events, meetings, special projects, luncheons, and employee engagement activities.
• Perform additional assignments as requested and required per Payroll and HR Managers' direction.

Marketing:

• Prepare and update marketing and organizational biography materials as needed for business development and bidding requirements.
• Take photos of projects in progress for marketing purposes.
• Maintain and update the company website as needed.
• Create and administer all social media posts and content.
• Participate in monthly Marketing planning meetings and maintain an online marketing folder.
• Perform additional marketing assignments as requested.

Requirements and Qualifications:

• High school diploma or equivalent.
• 2 years+ experience in office administration preferred.
• Excellent computer skills required
• Intermediate and above proficiency with MS 365 Office suite of applications required.
• Intermediate and above proficiency with Adobe Acrobat and media content software.

Essential Skills:

• Regular, reliable, and prompt attendance with the ability to work set hours
• Congenial and dependable with a professional appearance and demeanor.
• Adept at learning and utilizing other software and information systems as required.
• Excellent verbal and written communication skills.
• Ability to work collaboratively in a team-oriented setting.
• Ability to keep confidential matters private.
• Ability to prioritize and expedite work with a sense of urgency.
• Ability to multitask effectively in a fast-paced environment.
• Self-motivated and organized with exceptional follow-through.
• Flexible and adaptable to changing situations.

Raineri Construction is an equal opportunity employer (Minority/Female/Disabled/Veteran). Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran's status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.

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