Intellectual Property Legal Assistant

2 weeks ago

Boston, MA, United States Ascension Global Staffing & Executive Search Full time

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking an Intellectual Property Legal Assistant for its client's Boston office location. This is a hybrid role of 3 days in office and 2 days work from home.

Work with a fun and collegial team in the growing IP practice group. Provide administrative support to a Partner, Associates and Paralegals in the Patent Prosecution and Counseling Group (PPC) and the Trademark, Copyright, and Transactional Group (TMCX) across multiple offices. Some IP experience is required.

Duties and Responsibilities

  • Provide the following general administrative support to Attorneys and Paralegals across multiple offices
    • Expenses
    • Engagement Letters
    • Attorney Bar Memberships
    • Assistance with CLE and industry events, i.e., registering for various events held by bar associations and / or other organizations
    • Arrange client dinners, lunches, coffee meetings
    • Update Calendar(s) and Contacts
    • Answer multiple, busy, telephone Lines, sending messages, transfer calls; connect to long distance calls.
    • Travel Arrangements
    • Draft and revise correspondence and documents as needed.
    • Reserve conference rooms, visiting offices, update security lists
    • Organize team meetings
    • Create New Business Intake memos (high volume)
    • Coordinate with Office Services to ship and track original documents
  • Provide the following assistance with routine prosecution tasks:
    • Draft routine reporting letters and status reports to clients
    • Draft routine status inquiries to foreign agents
    • Assist with special projects as requested by Attorneys and Paralegals
Knowledge and Abilities:
  • High level of accuracy and attention to detail
  • Proactive, upbeat, positive attitude and ability to handle multiple tasks
  • Effective verbal and written communications skills
  • Ability to work independently, and know when it is appropriate to ask for guidance as needed
  • Adept at law firm practices with ability to interact efficiently with the firm's internal administrative departments
Compensation & Benefits

This position offers a compensation range of $75K to $85K annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Staff may also be eligible for discretionary year-end bonuses and annual merit-based increase. The comprehensive benefits package includes medical, dental, vision, life, and disability insurance, a 401 (k) retirement plan and paid time off.

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