Business Coordinator

3 days ago

Galveston, TX, United States University of Texas Medical Branch Full time

REQUIRED EDUCATION / EXPERIENCE:
Associate’s degree or equivalent and 2 years of office related experience.

Preferred Skill/Competency

  • Self-management with the ability to work autonomously. 
  • Possess excellent verbal, written, organizational and interpersonal skills.
  • Ability to multi-task to support diverse and complex areas. 
  • Experience working effectively in a team environment.
  • This job requires the ability to lift up to 100 lbs. floor to knuckle and requires frequent bending, standing and walking.

The Business Coordinator will serve as the central point of contact for administrative, asset, space, and facilities support for ASG IV and the departments it supports. This role is highly visible and fast-paced, requiring exceptional organizational, communication, and self-management skills to effectively support ASG and departmental leadership, faculty, staff, and other stakeholders.


Specific Job-Related Duties 
Administrative Support: 

  • Processes invoices, purchase orders, supply requests, vendor payments, and reimbursements.
  • Serves as the Departmental P-Card administrator, ensuring compliance with institutional purchasing policies.
  • Functions as the backup Departmental Travel Request (TR) and Key Control Officer (KCO), ensuring timely and accurate submission of requests. 
  • Manages departmental records and filing systems in accordance with the institutional Record Retention Schedule.
  • Acts as liaison with other departments regarding inventory control, facilities, purchasing, safety, and building services.
    Assets, Facilities and Space:
  • Oversees departmental asset inventory, ensuring accurate tracking, sourcing, and surplus of assets in accordance with institutional procedures.
  • Leads the annual asset inventory process for ASG and supported departments.
  • Completes and submits annual space surveys on behalf of supported departments.
  • Coordinates office moves, setups, and furniture/space reconfigurations as needed.
  • Performs minor construction and maintenance tasks such as patching, painting, hanging/mounting, moving, and assembling departmental furniture, equipment, etc.
    Preferred Skill/Competency 
  • Self-management with the ability to work autonomously. 
  • Possess excellent verbal, written, organizational and interpersonal skills.
  • Ability to multi-task to support diverse and complex areas. 
  • Experience working effectively in a team environment.
  • This job requires the ability to lift up to 100 lbs. floor to knuckle and requires frequent bending, standing and walking.


Working Environment/Location of Position
Standard hospital, clinical, laboratory and/or office environments. 


Salary Range:
Commensurate with experience.

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