HCSS Sr. Business Coordinator

2 weeks ago

Galveston, TX, United States University of Texas Medical Branch Full time


Job Summary:

Manages and coordinates all operational, administrative, and business aspects of the Historically Underutilized Business (HUB) Program for the institution. Supports and administers processes designed to promote business opportunities with minority, woman-owned, service-disabled veteran, and small businesses, ensuring compliance with the Texas Administrative Code, Texas Government Code, University of Texas System policies, and institutional objectives.

Required:Must obtain C.P.S.M., C.P.P.B, C.P.P.O, C.T.C.M., or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in title.

Essential Job Functions:

HUB Program Management

  • Administers the development, implementation, and ongoing management of the State of Texas HUB Program for the institution.
  • Coordinates extensive outreach, building relationships with the minority and small business communities, and conducting seminars, trade shows, and forums.
  • Manages the HUB Subcontracting Plan Program for procurements of over $100,000, including attendance at pre-bid conferences, reviewing scopes of work, and ensuring supplier participation and compliance.
  • Tracks and reviews HUB Progress Assessment Reports for accuracy and compliance.

Administrative and Business Management

  • Compiles and prepares detailed financial, statistical, and annual reports related to HUB program effectiveness.
  • Initiates and facilitates process improvements and new programs to enhance HUB participation and reporting accuracy.

Training & Outreach

  • Develops and coordinates training for internal staff and external vendors on HUB program requirements and processes.
  • Educates HUB and small business concerns on certification requirements and assists with the application process.
  • Provides technical expertise, problem resolution, and team facilitation for area staff related to HUB initiatives.

Liaison & Compliance

  • Advises and assists executive leaders and staff regarding HUB requirements, policies, and developing strategies for compliance.
  • Serves as departmental liaison with Human Resources and interfaces with UT components, government agencies, and outside vendors as needed.
  • Reviews legislation and rule changes, assessing impact on institutional HUB initiatives.

Miscellaneous

  • Maintains the bid opportunities website and related communication materials.
  • Performs related duties as required.

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