Administrative Assistant

Description

Under general supervision, performs a variety of administrative and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures. Duties of the Administrative Assistant III differ from those of the Administrative Assistant II in that they require a greater level of independent judgement and may include responsibilities of greater complexity.

Pay Range: $16.92-$24.29/hour (35 hours/week) based upon experience and/or bi-lingual abilities.

Responsibilities:

Duties include, but are not limited to:

• Oversees and/or performs a range of diverse administrative activities for the program or division, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.

• Greets and directs visitors; accepts, screens and routes telephone calls.

• Trains lower level secretarial, clerical staff.

• Answers general inquiries concerning activities and operations of program or division.

• Performs a range of staff and/or operational support activities.

• Establishes, maintains, processes, and updates files, records and other materials; orders supplies. Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.

• Sorts, screens and distributes incoming mail; drafts responses to inquiries.

• Prepares photocopies, faxes, and operates a variety of office equipment.

• Performs miscellaneous job-related duties as assigned.

• Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.

• Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program or division.

• May perform executive secretarial services under limited direction.

Qualifications:

• Experience as a secretary or administrative assistant.

• Formal Secretarial or office management training in lieu of experience may be substituted for experience.

• Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division;

• Must have a high level of interpersonal skill and consistently display poise and tact;

• Requires an attention to detail and ability to find solutions to various administrative problems;

• Ability to establish priorities and work with limited direct supervision.

• Analytic abilities.

• Ability to compose, create and edit written material; effectively communicate both orally and in writing.

• Excellent knowledge of secretarial of office procedures

• Excellent organizational and project coordination skills.

Essential Physical Demands:

• Must be able to lift/move, push and pull objects up to 10-15 lbs

• Must be able to pull/retrieve/re-file files/charts

• Must be able to sit and use hands and fingers to handle and/or feel

• Must be able to communicate via telephone

• Must be able to stand, walk, reach with arms and hands, climb, balance, stoop, kneel, twist and bend

• Must be able to sit for up to two (2) hours at a time.

• Must be able to use all office equipment in use in the assigned office

DDI is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to actual or perceived race, color, sex, pregnancy, reproductive decision making, gender expression or identity, national origin, disability, military status, creed, religion, age, sexual orientation, marital status, genetic information, status as a victim of domestic violence or any other group protected by federal, state or local law. We are committed to creating a deep sense of belonging and a culture where all applicants and employees feel welcomed, valued and respected. We are people inspired by purpose.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.