Media Services | 8hr 52wk Secretary
1 week ago
PURPOSE
Perform a variety of secretarial and administrative support duties to assist in the day-to-day operation of the school media centers, and Media Services office; plan, coordinate and organize office activities and coordinate flow of communications, orders, materials and information for the Department.
MINIMUM QUALIFICATIONS
- Any combination equivalent to: graduation from high school and three years of previous experience working as an elementary media clerk.
- Must have strong office, computer, public relations and oral and written communication skills.
- Must possess knowledge of the terminology, practices and procedures of assigned office.
- Provide communications, information and liaison services for Media Services; maintain appointment and activity schedules and calendars; greet, assist and direct visitors to appropriate personnel.
- Work directly with media personnel over phone, e-mail and in person. Use own transportation to travel to school buildings and training sites, as needed.
- Train substitutes and assist in training new personnel for media centers. Use own transportation to travel to school buildings, as needed.
- Receive, prepare and process bindery and other orders for FWCS schools and Media Services Department; confer with vendors concerning pricing and product information.
- Prepare and maintain a variety of records including statistics related to programs, projects, budgets, library materials, income, expenditures, orders, purchases, vendors, encumbrances and assigned activities.
- Unpack and shelve preview books by grade level. Read professional reviews and create order selection lists for media personnel.
- Compose written materials; review, revise, edit, format and proofread a variety of documents and information.
- Receive, sort and distribute mail as required; prepare and distribute informational materials and bulk mailings as assigned.
- Work with department staff and building staff on various projects.
- Maintain appropriate levels of inventory as required; maintain and complete yearly inventory of Media Service supplies.
- Set up and keep track of all orders and payments on the Business Plus program.
- Check in and prepare for shipment all orders that go directly to school departments; fill and send supply orders for school libraries.
- Prepare Accounts Payable vouchers, Purchase Orders and ProCard financial statements and send to accounting.
- Prepare and maintain a variety of records, spreadsheets, logs and reports related to programs, projects, services, financial activity, personnel, students and assigned duties; establish and maintain filing systems.
- Record timesheets, process and submit payroll of the Department; maintain, monitor and record the Media Services Budget; monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory.
- Perform related duties as assigned by the Administrator to meet the needs of the building/unit.
To perform the essential functions of this job effectively and safely, employees must meet the following physical qualifications:
- Communication Skills: Ability to speak clearly and hear effectively in various environments.
- Manual Dexterity: Adeptness in the use of hands and fingers.
- Postural Endurance: Sit or stand for prolonged periods, as the job requires.
- Flexibility: Ability to bend at the waist, kneel, or crouch to perform specific duties.
- Visual Acuity: Close vision ability with the capacity to adjust focus.
- Mobility: Freedom to sit or walk at will throughout the work environment.
- Strength and Stamina: Capability to lift, carry, push, or pull up to fifty (50) pounds or more.
- Outdoor Work: Tolerance of work outside in various weather conditions.
FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.
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