Operations, Budget, and Administrative Coordinator

10 hours ago

Sarasota, FL, United States Sarasota County Full time
Department:
Parks Recreation and Natural Resources

Start Here. Grow Here. Stay Here.

Are you a finance and operations pro ready to make an impact? Join our team and play a key role in keeping the Beaches and Water Access Parks Division running smoothly In this exciting position, you'll tackle division support, budget and financial management, contract administration, and PCARD/procurement. Bring your independent work style, exceptional customer service skills, and problem-solving expertise to a role where every day brings new challenges and opportunities. Apply today and help us make a difference
About the Position
  • Provide direct administrative and technical support to the Division Manager, coordinating projects, assignments, and division communications, including newsletters
  • Prepare administrative and legal submittals, correspondence, data entry, and document review to ensure accuracy and compliance
  • Develop and manage internal and external division communications, including website updates and social media content per department protocols
  • Respond to customer inquiries and resolves complex service issues while ensuring compliance with policy, legal, and regulatory requirements
  • Coordinate division operations including asset management, inventory tracking, purchasing, disposal, and staff training tracking
  • Monitor, track, and support preparation of the division budget, ensuring fiscal compliance throughout the year and at year-end closeout
  • Research, analyze, and prepare financial data and expenditure reports for division and department leadership
  • Serve as administrative agent and contract manager for multiple division and department-wide service contracts, including janitorial services
  • Coordinate procurement activities, including RFPs, purchase orders, contract renewals, amendments, and vendor compliance
  • Manage P-card, purchase requisitions, invoices, and payments, ensuring adherence to procurement policies and timely processing
  • Provide support to the Department and Division on Smartsheet assignments and development
Work Hours:
  • Monday - Friday
  • 8:00 a.m. - 5:00 p.m.
  • The work hours may be adjusted based on operational needs
  • Occasional evening and weekend work may be required based on operational needs
About You

Minimum Qualifications:
  • Bachelor's Degree from an accredited college or university in related field AND one (1) year of job-related experience
  • -OR- An Associate's Degree from an accredited college or university in a related field AND three (3) years of job-related experience
  • -OR- Progressively responsible professional experience which provides the requisite knowledge, skills, and abilities for this job may be substituted on a year-for-year basis for the required degree. (5 years of related professional experience minimum)
  • Valid Florida driver's license at the date of hire
Preferred Qualifications:
  • Proficiency in computer systems and software, with strong knowledge of business processes to resolve budget issues and collect, analyze, and interpret data
Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for a period of five (5) years.

About Everything Else

Starting Pay Range: $25.70 - $27.50/ hour, based on experience

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day DocumentsYou will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
  • If your position requires a Florida Driver's License, this must be one of your documents. (Your Florida Driver's License can serve as one of your documents listed in link above - List B Documents.)
2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above - List C Documents.)

Benefits:
  • Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits
  • For more information about employee benefits, please click this link or visit SCGov.net for additional information.
  • Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
  • Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year)


A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County - Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service - internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.

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