Administrative Assistant

1 week ago

Baltimore, MD, United States Mercy Medical Center Full time
Summary

Join Our Team at Mercy Medical Center - Now Hiring a Administrative Assistant in our Breast Center Department

Mercy Medical Center is honored to be recognized by Newsweek as one of America's Most Trustworthy Companies for three consecutive years (2023-2025) and as one of America's Greatest Workplaces for Women in 2025. Additionally, we are proud to be a multi-time recipient of Forbes' America's Best Midsize Employers award, most recently in 2025.

As a hospital founded by the Sisters of Mercy, we offer a supportive and empowering environment where dedicated medical professionals thrive. If you're passionate about making a meaningful impact through your work and contributing to a mission of compassionate care, we invite you to apply today and join our Mercy family.

Responsibilities

The Administrative Assistant is responsible for processing correspondence for the department and to schedule meetings for the Medical Director. The Administrative Assistant acts independently to implement, perform, and oversee functions that provide administrative support to various departments. Establishes a cooperative working relationship with staff, physicians and administration to facilitate timely and high quality completion of work. Creates a positive office image by responding professionally to all patients, staff and other customers. Performs and manages basic office operations and works with the staff and physicians to facilitate the daily flow of the practice.The Adminstrative Assistant is responsible for assisting in the smooth operations for the Medical Director. Support to be provided through performance of such duties as managing the Medical Director's calendars in outlook and meeting schedules; managing professional correspondence and messages; handling responsibilities such as ordering supplies, managing facilities requests, answering the telephone in a prompt and courteous manner; using own initiative to draft responses as required; preparing invoice payments, opening and reviewing mail, preparing for meetings in conference rooms which includes ordering lunches, stocking drinks, and using the AV/WebEx equipment.

Requirements

EDUCATION AND WORK EXPERIENCE
  • Education and Work Experience:
    • High School Diploma or GED
    • A minimum of one year experience, preferrably in a medical office setting.
SPECIFIC REQUIREMENTS
  • License Requirements:
    • N/A
  • Certification Requirements:
    • CPR-preferred
  • Age Specific Care Provided For:
    • Adolescents
    • Adults
    • Geriatrics
  • Knowledge, Skills and Abilities:
    • Computer proficiency and technical aptitude with the ability to utilize one or more of the following:
      • Microsoft Word, Power Point, Excel
      • Microsoft Outlook
      • Meditech (if applicable to position)
      • Epic (if applicable to position)
      • Performance Manager/NetLearning
    • Must be able to read, write, and speak the English language in an understandable manner.
    • Excellent organizational skills and attention to detail.
    • Must be able to work independently and possess the ability to make independent decisions when circumstances warrant such action.
    • Ability to multitask and work efficiently in a fast-paced environment.
    • Must possess the ability to effectively communicate and deal tactfully with other personnel, visitors, patients, physicians, customers, and the general public.
    • Must be flexible, have personal integrity, and the ability to function effectively as a team with other employees.
    • Must be able to follow written and oral instructions.
  • Other Requirements:
    • May be required to travel to satellite offices.
Benefits

Benefits Eligibility is based on your scheduled FTE status and Job Category
  • Competitive health, prescription, vision and dental benefits & wellness credit for eligible employees
  • 403(b) retirement plan with generous company match and "catch up" provision
  • Paid Time Off (PTO) & company paid holidays
  • Tuition reimbursement
  • Mental Health resources and other employee related wellness opportunities through our Employee Assistance Program
  • Employer paid Short & Long Term Disability benefits for eligible employees
  • Voluntary Benefits
  • Discounts on auto & home insurance and Verizon plans
  • Mercy's Rewards & Recognition Program rewarding employees for going above and beyond in living Mercy's Mission and Values

EEO Statement

Mercy Health Services is sponsored by the Sisters of Mercy. We are an Equal Opportunity Employer (EEO) recruiting talent for Mercy Health Services, which serves the greater Baltimore Metro and surrounding Maryland areas.

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