Office Administrator

1 week ago

Fort Lauderdale, FL, United States Enteractive Full time
Position Overview: The Office Administrator supports the daily operations of the office to ensure a well-organized, efficient, and welcoming work environment. This role handles administrative tasks, supports employees and leadership with day-to-day needs, and ensures the office is fully stocked, functional, and running smoothly. The ideal candidate is organized, detail-oriented, proactive, and comfortable juggling multiple tasks while maintaining a friendly and professional presence.

Key Responsibilities:
  • Monitor daily office operations, including inventory supply, office organization, and general upkeep of the office.
  • Maintain fully stocked office supplies by restocking daily and throughout the day when necessary.
  • Monitor office equipment (printers, copiers, kitchen appliances) and coordinate repairs when required.
  • Assist with scheduling meetings, preparing documents, event planning, and ordering lunches as needed.
  • Serve as a friendly, reliable point of contact for employee requests and general office questions, creating a positive, organized, and professional office environment.
  • Maintain relationships with vendors and service providers; tracking servicing schedules.
  • Coordinate maintenance requests with building management, security, and vendors as needed.
  • Submit all office-related expenses for approval and invoicing, including benefits, vendors, etc..
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Maintain office records, logs, and digital files with accuracy and confidentiality.
  • Provide clerical and administrative support to staff and leadership.
  • Assist with onboarding tasks such as requesting background checks, workspace setup, equipment placement, badges/fobs, and welcome materials.
  • Help maintain personnel files and assist with I-9 verifications in accordance with compliance requirements.
  • Other duties as assigned.
Qualifications:
  • Associate's degree in business administration or related field.
  • 1-2 years of experience in office administration, reception, or administrative support.
  • Strong organizational and time management skills with the ability to prioritize.
  • Proficiency in Google Workspace.
  • Excellent written and verbal communication skills.
  • Professional, friendly, and service-oriented demeanor.
  • Ability to work independently with minimal supervision.
  • High level of discretion and confidentiality.
Company Benefits & Perks:
  • Office hours: Monday-Friday, 9:00 am - 5:00 pm.
  • Company Sponsored Health insurance, including dental and vision.
  • Company-paid parking garage space-no more commuting hassles
  • On-site private gym-flex your muscles in both sales and fitness, because we believe building strength applies to business and the gym alike.
  • Monthly team-building activities to bring out our competitive nature and have fun.
  • Monthly happy hours to stay connected.
  • The chance to join a well-established company in a scale-up phase-where growth is real, and the sky's the limit when you prove your resilience and elevate our processes.


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