*Digitization Lab Coordinator

Job Description

Working as a member of the University Libraries' Digital Strategies and Innovation (DSI) division, the Digitization Lab Coordinator reports to and works closely with the Director of Digital Collections and Digitization. The Digitization Lab Coordinator oversees and coordinates the operations of the Digitization Lab to digitize historical and primary source materials for digital preservation and access, and for the digital collections that enhance access to the Libraries' special research collections.

The Digitization Lab Coordinator is responsible for all daily lab operations, workflows, and activities to convert to digital formats a wide range of paper-based materials from the special research collections. This position directs and reports on production for concurrent projects, including execution of digitization plans, overseeing quality assurance for all operations, monitoring project progress, and ensuring standards and best practices are followed. This position selects, supervises, schedules, trains, and evaluates performance of lab employees; monitors and approves time worked; and coordinates personnel and payroll issues. This position responds to internal and external digitization inquiries and requests; provides digitization consultations for Libraries units and others; provides technical expertise in all aspects of lab operations; and monitors and approves documentation, equipment, and supplies, in consultation with the Director of Digital Collections and Digitization. The Digitization Lab Coordinator advises the director on production estimates for requests and projects; and works with the director to set production goals; develop or improve procedures and workflows; and identify and test equipment and software to increase the Lab's efficiency and capabilities to address current and new needs.

As a member of the administrative coordinator classification this position will participate in library services directly related to their domain of expertise such as day-to-day responsibility for organizing and coordinating specialized functions; answering questions, providing information and handling complaints for internal and external customers; updating procedures for a more efficient operation when necessary; establishing and maintaining filing systems including confidential documents; assisting with design and selection of departmental software; selection, supervision, training, and performance evaluation of assigned staff; preparing staff and student employee schedules and monitoring and approving time worked; coordinating departmental personnel and payroll issues; planning and coordinating special projects; collecting and disseminating information for internal and external customers; and performing various duties as needed to successfully fulfill the function of this position.

Special Instructions to Applicants:
Applicants must attach the following documents in pdf format:

• Cover letter.
• Resume.
• List of 3 Professional References.

Best consideration date for applications is 11/21/25.

Job Requirements

Required Education and Experience: High School Diploma or GED. AND:

• 12 months office, clerical, or administrative experience.

Required Skills:

• Ability to work with diverse groups of people in a respectful way.
• Excellent oral and written communication skills, including the ability to effectively communicate with people at varying technological skill levels.
• Experience with digitization of fragile materials.
• Experience with office management, project management, and/or employee training.
• Effective supervisory skills.
• Ability to execute highly detail-oriented tasks, analyze needs, and develop action plans.
• Current technology skills including Microsoft Office 365 (Word, Outlook, Excel, SharePoint) and familiarity with Mac OS and Windows.
• Ability to readily learn and use new technology and software.
• Ability to adapt to changing needs, priorities, deadlines, and busy periods.

Certification: None

Supervision:

• Temporary staff positions, Graduate Research Assistant, Student employees

Advertised Physical Requirements:

• Requires stooping, reaching, standing, lifting, grasping, gentle handling of fragile materials, and close visual acuity.

Department Preferences:

• Bachelor's Degree.
• Experience with digitization of rare books, archival documents, and/or maps.
• Experience with Adobe Lightroom.
• Some photography experience.
• Some experience with metadata for digital content.
• Conceptual understanding of digital repositories, databases, and/or digital asset management systems.
• Basic knowledge of copyright and fair use as it relates to digitization.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.

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