Executive Administrative Assistant
1 week ago
Job Location
Clearbrook Plaza 1835 - Arlington Heights, IL
Position Type
Full Time
Salary Range
$45000.00 - $45000.00 Salary
Description
Executive Assistant to the Chief Operating Officer
Location:Arlington Heights, IL
Schedule:Monday - Friday (8:00 AM - 4:00 PM)
Salary:$45,000
Clearbrook is a home, a family, to over 8,000 children and adults impacted by intellectual/developmental disabilities. We support them-and their families-by providing personalized support, helping them to live their fullest lives possible.We're proud of our deep expertise that spans seven decades-allowing us to care for an array of unique needs. Clearbrook is more than a nonprofit, we are a community, a job, a way to give back, a home.
Clearbrook is seeking an Executive Assistant to the Chief Operating Officer (COO). This role is pivotal in ensuring the COO's time is optimized, priorities are managed, and operations run smoothly. The Executive Assistant to the COO is compassionate and thrives in a fast-paced environment. Key responsibilities include managing the COO's calendar (scheduling meetings, appointments, and travel arrangements), preparing for meetings, and serving as a liaison between the COO and internal/external stakeholder, ensuring timely and professional communication. Other responsibilities include keeping track of expenses, maintaining accurate records of financial transactions, and supporting the COO in monitoring departmental spending.
Qualifications
Qualifications
Required:
- Bachelor's Degree inBusiness Administration, Nonprofit Management, or a related field (or equivalent experience)
- Proven 1 year of experience as an executive assistant, administrative coordinator, or similar role (nonprofit experience preferred)
- Strong organizational and time-management skills with the ability to multitask and prioritize effectively
- High level of discretion and integrity in handling sensitive information
- Excellent social, verbal, and writing skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms
- Passion for the mission of supporting individuals with developmental disabilities
- 3 years of experience working in a nonprofit or human services environment
- Familiarity with donor databases and project management tools
- Group term life insurance and long-term disability insurance (fully paid for by Clearbrook)
- Health insurance
- Optional dental, short-term disability, and critical illness and accident insurance
- 403(b) retirement savings plus company contributions
- Paid sick days
- Paid holidays
- Paid vacation
- Opportunities for training and referral bonuses
- And MORE
We are proud to be an Equal Opportunity Employer (EOE).
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