Facility Development Specialist

Position Summary

About Orlando Health:

At Orlando Health, we are ordinary people with extraordinary individuality, working together to bring help, healing and hope to those we serve. By daily embodying our over 100-year legacy, we reinforce our reputation as a trusted and respected healthcare organization that delivers professional and compassionate care to our patients, families and communities. Through our award-winning hospitals and ERs, specialty institutes, urgent care centers, primary care practices and outpatient facilities, our 27,000+ team members serve communities that span Florida's east to west coasts and beyond.

Orlando Health is committed to providing you with benefits that go beyond the expected, with career-growing FREE education programs and well-being services to support you and your family through every stage of life. We begin your benefits on day one and offer flexibility wherever possible so that you can be present for your passions. "Orlando Health Is Your Best Place to Work" is not just something we say, it's our promise to you

Position Summary:
Maintains integrity of Project Report data with accurate recording of project expenses. Works closely with assigned PM's and their projects, coordinating financial documentation with the OH Accounting/Finance teams, as well as the accounting functions of our contractors, designers, and vendors.

Responsibilities

Essential Functions:

Project Reporting:
• Organizes and maintains filing system for all invoices, payment applications, and correspondence for timely and accurate retrieval of report data.
• Monitors processing of invoices and payment applications to ensure they do not exceed contracted amounts.
• Reviews monthly contractor payment applications for completeness and accuracy.
• Ensures the proper release of lien is received from vendor prior to paying for services rendered.
• Performs monthly reconciliation of Construction Reports provided by Finance and Facility Development project reports.
• Maintain functional knowledge and use of the STRATA Funding System.

Project Manager Financial Liaison:
• Communicates and works closely with project managers on updates regarding budget and project status (completion dates, on hold, etc.) on their respective projects.
• Maintains routine contact with project managers to ensure projects adhere to approved scope and budget.
• Daily contact with project managers regarding vendor compliance within contracted funds.
• Maintain functional knowledge and use of the eBuilder project management system.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions:
• Compiles, prepares and analyzes various project reports as requested by Orlando Health administrative departments.
• Maintains minutes for monthly staff meetings.
• Follows-up on outstanding issues/questions/projects.
• Manages individual assignments independently and accurately.
• Completes and submits Human Resource employee documentation to Corporate Manager, Facilities Development for approval
as required.
• Effectively prioritizes workload to handle multiple functions.
• Schedules meetings, conferences, seminars and travel arrangements for Corporate Manager, Facilities Development as needed.
• Composes and prepares correspondence for Corporate Manager, Facilities Development as requested.
• Prepares quarterly report information for Insurance department to ensure complete and updated coverage on all projects.
• Prepares contracts for contractor and architect services as required.
• Contacts county and city officials regarding project information.
• Interacts with many different departments and various levels of management.

Qualifications

Education/Training:
Associate's Degree. Proficient PC skills, effective typing and data entry skills required. Two (2) years of directly related work experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section).

Licensure/Certification:
None.

Experience:
Five (5) years' experience in Excel and administrative support duties. Strong interpersonal, customer service and communication skills.