Records & Compliance Coordinator

Summary

The IG Compliance Coordinator is responsible for producing a variety of work product related to information governance across all offices. Work product includes, but is not limited to, the management of records life cycle associated with paper file management, client response audits and data governance of the records management system. The Coordinator must be able to work effectively with a variety of law firm members, including numerous lawyers, paralegals, and staff members. In all situations, it is expected that the Coordinator will maintain the highest levels of respect, confidentiality and professionalism in the execution of the responsibilities.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

Required Education & Experience

• College Degree or equivalent work experience.
• 3-4 years law firm or records management experience.
• Strong computer skills required.
  

Preferred Education & Experience

• Law Firm experience preferred.
  

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to perform one (1) or more essential functions of this role, a minimum of five (5) days in the office is required.

• Information Governance (90%)
  
  • Coordinates client audit responses.
  • Works closely with Manager/Supervisor to implement retention / disposition policies for client and firm records.
  • Responsible for projects related to internal audits for all warehouse activity.
  • Responsible for documenting disposition in automated IG systems and ensuring that actual records destruction occurs within Firm guidelines.
  • Responsible for searching for materials which may not be readily available to find resolution for requestors.
  • Responsible for gathering and documenting the client requests to release their paper file sets. Communicates with the IG Matter Mobility Specialists to ensure that coordination of file sets are released together timely.
  • Maintains Transition Centers to ensure records are organized and easily retrieved.
  • Responsible to ensure daily requests are met across all offices.
  • Responsible for keeping the records locations accurately documented within the records system.
    
• General and Administrative (10%)
  • Performs other duties as assigned.
    
  
  
  

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.
  

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

Travel as needed.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

EEO Statement

Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions. We offer a competitive compensation and benefits package. We conduct criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.