ASSISTANT BUSINESS MANAGER
2 weeks ago
Support Staff
Date Posted:
12/22/2025
Location:
District Office
Closing Date:
01/12/2026
POSITION TITLE: Assistant Business Manager
STATUS: Full-Time, 12-month (260 days)
DEPARTMENT: Business Office
EMPLOYMENT TYPE: Non-Exempt
REPORTS TO: Chief Finance & Operations Manager
CATEGORY: Support
SUPERVISES: None
PAY RANGE: $65,000 - $75,000
General Responsibilities/Job Summary:
Lead the day-to-day Business Office accounting and financial reporting activities. Oversee Business Office processes, and the District budget development and administration.
Essential Functions/Duties:
- Cross train in all other Business Office positions to help out or fill in when needed.
- Able to work independently and as a member of a team.
- Oversee timely and accurate completion of all Business Office processes.
- Oversee the District-wide purchasing process, ensuring efficiency, transparency, and adherence to policies and procedures.
- Oversee efficient and effective Business Office operations including the effective use of systems and reporting.
- Oversee the implementation of a robust internal control system including strong policies and procedures.
- Work with CFOO to ensure adherence to the District's financial policies and procedures.
- Regularly look for ways to better use technology to perform Business Office duties.
- Periodically assess vendor alternatives including the use of buying cooperatives.
- Oversee the earned income tax and property tax collection processes managed by LCTCB.
- Oversee the District budget development and administration.
- Calculate and prepare invoices for retiree health insurance.
- Maintain customer accounts and records of incoming payments.
- Monitor delinquent receivables and coordinates efforts of the collection process.
- Record tax receipts against account/invoice upon collection.
- Maintain approved vendors list in District systems and maintain all documentation (i.e. W9s).
- Drive the purchasing process to be paperless.
- Process requisition requests and send purchase orders to vendors in a timely manner.
- Ensure proper recording including additions, deletions, and transfers of District fixed assets.
- Reconcile the total fixed assets to the general ledger.
- Ensure proper classification of asset capitalization in the financial system, including life expectancy, depreciation method and disposal values.
- Annually reconcile trial balance depreciation to Fixed Assets Schedules by function and location.
- Ensure proper recording including additions, deletions, and transfers of District fixed assets.
- Reconcile the total fixed assets to the general ledger.
- Ensure proper classification of asset capitalization in the financial system, including life expectancy, depreciation method and disposal values.
- Annually reconcile trial balance depreciation to Fixed Assets Schedules by function and location.
- Develop and regularly prepare purchasing reporting to provide insight into purchasing activities across the District including but not limited to volume and value of purchase orders, after-the-fact purchase orders, credit card purchases made with approved vendors, etc.
- Prepare annual Depreciation Expenditures reporting for all District assets including but not limited to buildings, machinery, automobiles, computers, furniture, etc.
- Annual reporting including but not limited to AFR and Act 80.
- Maintain all District accounts and financial transactions in accordance with Board Policy and administrative procedure.
- Monitor, recommend, implement, and enforce financial policies and procedures.
- Coordinate team effort to prepare data and fully support internal and external audits.
- Support all audits, including negotiation and resolution of audit findings, as well as developing and implementing changes required due to audit findings.
- Drive the development of desktop procedures for all repeatable processes.
- Deliver Purchasing training to all locations to ensure compliance with policies and procedures.
- Maintain current working knowledge of accounting software capabilities.
- Works with District auditors supplying reports and data on all areas of responsibility
- Assist the CFOO with Board presentation preparation.
- Assist the CFOO with current year forecasting and long-term planning.
- Perform other related duties as assigned by supervisor(s)
- Knowledge of District's Financial policy and procedure
- Thorough knowledge of purchasing principles and practices
- CSIU system expert in: Budgeting, General Ledger, Purchasing, Billing, AR, Bidding, and Asset Inventory capabilities.
- Understanding of bid requirements in Pennsylvania Public Schools
- Knowledge of Child Accounting rules in Pennsylvania Public Schools
- Detail oriented and able to manipulate a large volume of data with a high degree of accuracy
- Ability to learn and implement operating procedures in a changing environment
- Ability to work independently and as a member of a team
- Ability to develop and maintain relationships with a variety of people including employees, administrators, vendors and tax-paying community members
- Considerable knowledge of office principles and practices in the educational environment
- Ability to use standard office equipment
- Ability to communicate clearly and concisely in both oral and written format
- Computer and Software skills including the use of Microsoft Office Suite, Adobe, FileMaker Pro and Google Mail in an Apple environment
- Ability to use online tools for research purposes, including internet searches and PA state data systems
- Ability to multi-task and complete time-sensitive projects in an environment with frequent interruptions
- Records retention and maintenance skills
- Ability to use math calculation skills
- Typically sits for sustained periods of time at a desk and/or computer
- Typically requires close visual acuity involved with preparing and analyzing data, viewing a computer screen and extensive reading
- Occasional bending, crouching, stooping, twisting, reaching and grasping
- Some lifting, up to 25 pounds
- Manual dexterity and repetitive movement of fingers and hands for keyboarding
- Able to receive and deliver detailed information through written and oral communications
- Able to function at a high level in a fast paced work environment
- Education and Training: High School Diploma or GED preferred
- Experience: 5 years as secretary or administrative assistant in a school district environment or related experience
- Required Certification/Licenses: None
- Travel Requirements: Limited travel within the District and in local area for meetings
Working Conditions:
- School setting, including offices, hallways and school grounds
Evaluation:
Performance will be evaluated annually in accordance with the provisions of the applicable policies of the Elizabethtown Area School District
Interested applicants should apply online through the district website at www.etownschools.org.
The above job description is intended to describe the general nature and level of work being performed by employees assigned to this job title. This is not a comprehensive or exhaustive list of all job duties and responsibilities. Employees may be expected to perform tasks that are not included in the job description. The Elizabethtown Area School District reserves the right to amend or change job responsibilities as needed to support the best interests of students, employees and communities within the District.
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