Property Management Coordinator
2 days ago
General Statement of Duties:Primary responsibility is providing administrative assistance, service and support to the Property Managers, Sr. Property Managers, Assistant Regional Vice President, Regional Vice President, and other property staff. Represents the company professionally to the general public and members of the community.
Supervision Received: Reports to Regional Vice President.
Supervision Exercised: None
Essential Functions of the Position: (Any one position may not include all of the duties listed, nor do the listed examples include all duties that may be found in positions of this class).
Provides office administrative assistance as follows:
- Greets and assists applicants, residents and guests.
- Prepares, types and files office correspondence including letters, reports, and spreadsheets.
- Writes service orders and maintains service order log.
- Answers telephones in a professional manner; directs calls and records messages.
- Orders office supplies and maintains inventory.
- Opens and closes office.
- Secures confidential files and maintains office equipment.
- Administers rent collection efforts with Property Managers including cash receipts, 14-day notices, legal correspondence, rental assistance outreach, etc.
- Processes third party requests for income certifications/recertifications; completes resident follow-up related to certifications; files certification documents appropriately based on rental program.
- Completes special projects assigned by manager.
- Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, preparing lease packages, creating resident files.
- Conducts new resident orientation.
- Works with Property Managers to submit contract rent increase request to housing authorities for affordable households and lease renewals for market rate households.
- Processes rent changes and posts corresponding lease charges in Yardi.
- Fosters a positive, active and collaborative relationship with residents, communities and associated agencies.
- Works patiently, professionally and cooperatively with residents and staff.
- Preserves and respects resident and applicant confidentiality.
- Follows company policies, rules and regulations.
- Accepts varying assignments from day to day at properties located throughout the region.
Education and Experience: High school diploma or G.E.D. required. Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred.
Qualifications and Skills: Strong computer proficiencies required. Intermediate proficiency with Word, Excel, PowerPoint, Outlook. Basic proficiency with Yardi desirable. Fluent in English. Strong oral and written communication skills. Highly organized and detail oriented. Ability to work in a fast-paced environment where priorities change daily. Deadline driven. Demonstrates strong initiative and high level of professionalism.
Physical Capabilities: Manual dexterity for filing and competent use of office equipment. Ability to climb stairs and walk through the community.
Beacon Core Competencies Required: Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.
Beacon Functional Job Competencies required for Administrative Assistant Position: Job Knowledge, Communication, Computer Skills, Personal Organization Skills, Interpersonal Skills.
Travel Requirements: Must have active driver's license and vehicle and will work daily at properties within the Region as assigned.
Compensation: $25.00 - $32.00 per hour
Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.
Company Overview:
Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 150 properties including affordable housing, market rate housing, and mixed income-housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing.
At Beacon, we strive to make a difference in our residents' lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion.
Benefits Offered:
At the core of Beacon Communities is the talent on our teams, and we are committed to taking care of our team members so they can deliver great experiences to our residents. That is why we are proud to provide competitive compensation and comprehensive benefits that support a healthy life for you and your family when you join our team.
As a regular, full time employee at Beacon you can expect:
- Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.
- Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.
- Retirement planning. We offer a 401k program with a company match.
- 100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.
- Access to an Employee Assistance Program (EAP),Childcare & Eldercare Support, Career Development and Advancement Opportunities... and more
Beacon Communities LLC is an Equal Opportunity Employer that seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class. All qualified applicants are encouraged to apply. Beacon Communities LLC participates in the E-Verify program.
-
Property Manager
4 days ago
Boston, MA, United States Cruz Management Company Inc Full timePosition Summary A professional, supervisory position, responsible for planning, coordinating, and overseeing the management functions of an assigned development(s). This position requires the coordination of a wide variety of services to assure resident satisfaction and the on-going viability of the development(s). Essential Functions Attend court...
-
Property Manager
4 days ago
Boston, MA, United States Cruz Management Company Inc Full timePosition Summary A professional, supervisory position, responsible for planning, coordinating, and overseeing the management functions of an assigned development(s). This position requires the coordination of a wide variety of services to assure resident satisfaction and the on-going viability of the development(s). Essential Functions Attend court...
-
Assistant Property Manager
2 days ago
East Boston, MA, United States First Realty Management Full timeDescription: A family-owned and privately held property management company, First Realty Management has more than 70 years of experience with the industry knowledge to match. We combine the resources of a large company with the personal touch and attention to detail of a small, local firm. At the core of it all, our talented employees are what make us stand...
-
Assistant Property Manager
5 days ago
East Boston, MA, United States First Realty Management Full timeDescription: A family-owned and privately held property management company, First Realty Management has more than 70 years of experience with the industry knowledge to match. We combine the resources of a large company with the personal touch and attention to detail of a small, local firm. At the core of it all, our talented employees are what make us stand...
-
Assistant Property Manager
2 days ago
East Boston, MA, United States First Realty Management Full timeDescription: A family-owned and privately held property management company, First Realty Management has more than 70 years of experience with the industry knowledge to match. We combine the resources of a large company with the personal touch and attention to detail of a small, local firm. At the core of it all, our talented employees are what make us stand...
-
Property Manager
6 days ago
Boston, MA, United States Housing Management Resources Full timeWe are excited about your interest in the Property Manager position at Parker Hill Apartments, a 90-unit apartment community in Boston, MA! As you submit your application, we encourage you to learn more about who we are and what makes Parker Hill Apartments a great place to grow your career. Pay: $85,000 Annually Location: Parker Hill 170 Parker Hill...
-
Property Manager
2 weeks ago
Boston, MA, United States Barkan Full timeCome join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded...
-
Property Manager
4 days ago
Boston, MA, United States Groma Full timeGroma is blending real estate and technology to unlock a new real estate asset class while making it easier for everyone, from institutional investors to the residents in our buildings, to participate in ownership. Our property technology platform uses AI to bring new efficiencies to the small unit count multifamily sector, enabling us to efficiently...
-
Property Manager
2 days ago
Boston, MA, United States Groma Full timeGroma is blending real estate and technology to unlock a new real estate asset class while making it easier for everyone, from institutional investors to the residents in our buildings, to participate in ownership. Our property technology platform uses AI to bring new efficiencies to the small unit count multifamily sector, enabling us to efficiently...
-
Property Manager
6 days ago
Boston, MA, United States Groma Full timeGroma is blending real estate and technology to unlock a new real estate asset class while making it easier for everyone, from institutional investors to the residents in our buildings, to participate in ownership. Our property technology platform uses AI to bring new efficiencies to the small unit count multifamily sector, enabling us to efficiently...
