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Staff Accountant

2 weeks ago

Santa Monica, CA, United States Upward Bound House Full time

Organizational
Overview

Upward Bound House (UBH) is dedicated to ending the cycle of intergenerational family homelessness. We compassionately provide a continuum of services ranging from crisis housing to permanent housing and homelessness prevention. With over 30 years of experience in family homelessness, UBH is a leading services provider, contributing to and advocating for lasting solutions to end family homelessness. UBH provides a fast-paced environment that values empowerment, collaboration, diversity, relationships, efficiency and communication. UBH provides a supportive, caring and merit-based environment for team members and is vested in their growth and development.

Essential Duties and Responsibilities

Accounts Payable

  • Enter and process vendor invoices through the Beanworks AP automation system.
  • Allocate expenses to appropriate departments, programs, and grants
  • Scan, upload, and file check payments in accordance with internal control procedures.
General Ledger
  • Record monthly rent activity using established rent ledger reports.
  • Allocate employee timesheets based on payroll data and program funding allocations.
  • Assist with journal entries, reconciliations, and month-end closing activities.
Donation and Deposit Recording
  • Record ACH deposits and contributions received via donation platforms
  • Coordinate with Development as needed to ensure proper coding and classification of donations.
Administrative & Other Support
  • Maintain accurate and organized accounting files (digital and physical) for audit readiness.
  • Perform additional duties and projects as assigned by the Senior Accountant or CFO, including support with budget preparation, agency monitoring visits, desk reviews, audit support, and ad hoc financial analysis-all performed with adherence to deadlines.
Minimum Qualifications
  • Bachelor's degree in Accounting, Finance, or related field.
  • Minimum of 2 years of accounting experience, including internships or part-time roles.
  • Strong Microsoft Excel skills and general comfort with financial systems.
  • Strong communication skills are essential for this role, both internally across departments
and externally with vendors and partners.
  • Demonstrated problem-solving ability and resourcefulness in navigating ambiguity.
  • Proactive mindset with the ability to anticipate needs and take initiative.
  • The ideal candidate brings a sense of urgency, adaptability, and a collaborative mindset to
support cross-functional needs.

Preferred Qualifications
  • Familiarity with GL or accounting software. Training on systems will be provided.
  • Exposure to nonprofit accounting principles or fund/grant allocation.
  • Interest in nonprofit sector financial operations.
Work Environment and Physical Demands
  • This position is based onsite at our Santa Monica office; not remote or hybrid work.
  • Standard office environment with frequent use of computers and other office equipment.
  • Must be able to remain in a stationary position for extended periods.
  • May occasionally lift office supplies up to 15 pounds.
Compensation and Benefits
  • This role offers opportunities for growth within the Finance team as the organization continues to expand.
  • Employment is contingent upon successful completion of a background check.
  • Compensation: Competitive pay commensurate with experience and qualifications.
  • Comprehensive benefits package including:
  • Medical, dental, and vision insurance
  • Employer contributions to 401(k) retirement plan
  • Paid vacation, sick leave, and holidays
  • Professional development opportunities
We are a relatively small nonprofit on a growth trajectory, expanding our services as we continue to advance our mission. We welcome applicants who are passionate about advancing equity and supporting vulnerable families in Los Angeles County.

RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES
  • Maintain a safe work environment and confidentiality at all times.
  • Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues.
  • Organize and prioritize multiple activities to meet all external and internal deadlines.
  • Maintain professional demeanor that reflects positively on the agency.
  • Demonstrate respect and courtesy toward others.
  • Able to thrive in a work environment emphasizing teamwork and collaboration.
  • Respond in a timely manner in all aspects of communication.
  • Work with average supervision.
  • Perform other duties as assigned.
MANDATORYREQUIREMENTS
  • Employment eligibility
  • Current California driver's license and State-required insurance and a driving record acceptable to the organization and/or its insurance
  • Reliable
  • Successful completion of background