Finance & Contracts Administrator

3 days ago

Silver Spring, MD, United States DMS International Full time
Data Management Services, Inc. (dba: DMS International) is a professional services firm headquartered in Silver Spring, Maryland, with work locations throughout the continental United States. We prepare managers and executives to lead their workforce through customized learning solutions that drive the standards of an ever-changing world. We build creative, unique and engaging learning experiences for commercial, civilian and defense organizations. Our high-caliber talent, delivery methodology and innovative solutions contribute to preparing a workforce that is ready for the future. You can join us on this journey to bring efficiency and creativity to our customers.

At DMS International (DMS), we are the catalyst for effective workforce transformation. To achieve this, we hire professionals who take pride in doing quality work and who are excited about contributing to the professional development of tomorrow's leaders.

DMS seeks candidates that possess and display the attributes that reflect our Core Values of:
  • Quality in delivering solutions,
  • Leadership,
  • Innovation,
  • Teamwork,
  • Integrity in conduct,
  • Responsiveness to our customer's mission
DMS International is an Equal Opportunity Employer. We make employment decisions without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law. We encourage individuals from all backgrounds to apply.

Job Description

DMS International is seeking a Finance & Contracts Administrator to join our corporate team. The Finance & Contracts Administrator will provide essential operational support in financial operations to include but not limited to payroll processing, financial reporting, vendor reimbursements, contracting funding and administration. The role will also support proposal pricing, monthly reporting and updating program budgets.

Key Responsibilities:

Finance & Operations:
  • Manage payroll processing including timesheet approvals, fund transfers, and benefit/retirement contributions
  • Support onboarding by processing Personnel Action Forms (PAFs), updating employee records, and coordinating address/bank changes as required
  • Manage cash flow, process reimbursements, bank reconciliations, maintain vendor payment records, and assist with invoice approvals and submissions
  • Update and maintain financial documents and reports for internal use and compliance
  • Conduct cost and price analysis, support budgeting and forecasting activities, and ensure allowability and allocability of costs in accordance with Federal Acquisition Regulation (FAR) and Cost Accounting Standards (CAS)
Contracts Administration
  • Administer, review, and maintain federal government contracts and subcontracts throughout pre-award, award, and post-award phases, ensuring compliance with all applicable regulations to include modifications, change orders, and supplemental agreements, collaborating with internal teams and in accordance with company policies
  • Monitor contract performance, financial status, and deliverables; provide timely updates and advise leadership of any risks or issues
  • Review, process, and reconcile invoices, payments, and progress reports; ensure timely submission of required financial and contract documentation
  • Assist in contract closeout activities, including final payment processing, records retention, and resolution of outstanding issues
Proposal Support
  • Assist with maintaining the proposal pipeline and coordination of meetings
  • Maintain/move and update completed Proposal files and update projections where appropriate
  • Provide support to Pricer on costing and proposal pricing where appropriate
  • Assist the Proposal Manager to track deadlines and deliverables to ensure timely submissions
Qualifications
  • Bachelor's degree in Business, Finance, or related field preferred
  • 3-5 years of experience in finance, administrative support, or proposal pricing support
  • Proficiency in Microsoft Office Suite (Excel, Teams, SharePoint); experience with Deltek Cost Point is a plus
  • Excellent written and verbal communication skills
  • Highly organized with the ability to manage multiple tasks and deadlines
  • Strong attention to detail and ability to maintain confidentiality
Classification:
  • Part-Time
Location:
  • Remote

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