Human Resource Assistant

HUMAN RESOURCE ASSISTANT
Houston, TX 77057

GENERAL SUMMARY
Responsible for performing administrative secretarial duties required for the Human Resources Department. Performs a variety of tasks involving office management, data processing, accounting and risk management. Reports to the Sr. HR Generalist.

PRINCIPAL DUTIES AND RESPONSIBILITIES
• Takes and transcribes correspondence by using either shorthand or dictaphone.
• Develop and maintain a filing system for the department and prepare and type reports.
• Provide meeting rooms, audio-visual equipment and other related materials.
• Perform work of a confidential nature and relieve supervisor of numerous administrative details.
• Greet visitors and screen persons who come to visit the company.
• Requisition, disburse and store office supplies and equipment for the immediate supervisor and for department.
• Open, stamp, sort and route daily mail and files incoming and outgoing correspondence.
• Draft and type outgoing correspondence including inter-office memos and memos to the housing developments.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES
• Very Skilled with Windows or compatible using Microsoft Office Products (Word and Excel) required.
• Knowledge of general office practices and procedures, business English and basic arithmetic.
• Knowledge of standard bookkeeping principles, practices, and techniques.
• Skilled in operating general office machines and computers.
• Ability to communicate clearly and concisely, orally and in writing.
• Ability to communicate with persons of diverse backgrounds and abilities to establish and maintain effective working relationships with those individuals and with other employees.
• Ability to effectively coordinate several concurrent tasks simultaneously.
• Possess a strong work ethic.
• Pays attention to detail.

MINIMUM QUALIFICATIONS
• High school graduate or GED. Administrative and/or secretarial training in a licensed business school or other accredited institution and two (2) years of related secretarial and bookkeeping work experience in an administrative office.
• Proficient in Microsoft Excel
• Ability to type 60 wpm.
• Must be able to maintain highest level of confidentiality and ethics.
• Attention to detail and self-starter.
• High degree of professionalism necessary.

COMPLEXITY / SCOPE OF WORK
• The employee performs a variety of tasks that are mostly routine and repetitive in nature. Other tasks such as those related to dealing with people are more difficult to perform because these require tact, sensitivity, comprehensive and compassion.
• The employee's work primarily affects the administrative output of the Company's Human Resources Department. Successful accomplishment of duties by the employee enhances greatly the Company's ability to meet its overall mission.

GUIDELINES
• The employee follows company's policies and procedures, HUD regulations, legal resources and federal and state laws and regulations, in accomplishing assignments.
• Methods for accomplishing routine work are at the discretion of the employee, subject to existing practices and procedures.
• When unusual situations arise, the employee may request guidance from the supervisor.

SUPERVISORY CONTROLS
• The employee does not have direct supervisory responsibilities.
• Receives oral and written directions from the Sr. Human Resources Generalist. Methods of accomplishing work are generally at his/her discretion.

PERSONAL CONTACTS
• Intermittently, the employee has contact with regulatory agency personnel and personnel from other authorities, state and local agencies, contractors and business firms. The purpose of these contacts is to facilitate communications between executive staff members and other employees and persons outside the company.

PHYSICAL DEMANDS / WORK ENVIRONMENT
• Work is principally sedentary, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files and records, and eyestrain from working with computers and other office equipment.
• Work involves the normal risks and discomforts associated with an office environment; but are usually in an area that is adequately cooled, heated, lighted, and ventilated.

DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

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