Legal Secretary

7 days ago

Los Angeles, CA, United States Novate Legal Search Full time

About the job Legal Secretary

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-to-dayOn any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

  1. Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
  1. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.
  1. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
  1. Proofread documents and check for appropriate formatting, spelling and grammar.
  1. Maintain good public relations with clients.
  1. Review all incoming mail, distribute to teams as needed and upload to the DMS.
  1. Prepare documents and packages for mail, messenger and overnight delivery.
  1. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
  1. Enter attorney time. Send time entry reminders.
  1. Process client billing. Assist with review and edit of bills as necessary.
  1. Schedule appointment and make arrangements for meetings, conferences and travel.
  1. Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
  1. Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).
  1. Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.
  1. Other duties and projects as assigned.
You Have
  1. A minimum of 5 years of litigation secretarial experience. (Entertainment Litigation experience is a plus).
  1. Strong proofreading skills, attention to detail and solid grammar/spelling skills.
  1. High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
  1. Legal citation and legal terminology expertise.
  1. Familiarity with iManage, Compulaw or similar technology.
  1. The ability to organize, prioritize and meet the demands off multiple attorney assignments.
  1. Flexibility to work overtime occasionally.
  1. Good attendance and punctuality.

  • Legal Secretary

    2 weeks ago

    Los Angeles, CA, United States Fox Oustourcing LLC Full time

    Job Description We are looking for a Legal Secretary to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will also provide support in assigned legal cases. The goal is to sustain efficiency of all office procedures and case management so as to guarantee reliability and consistency. State and...

  • Legal Secretary

    1 week ago

    Los Angeles, CA, United States Eastridge Workforce Solutions Full time

    Eastridge Workforce Solutions is committed to connecting skilled professionals with meaningful career opportunities. We are seeking a Legal Secretary to join our client's team. This is a direct hire position. Job Title:Legal Secretary Location: Century City, CA A highly regarded law office located in Century City is seeking an experienced Legal Secretary to...

  • Legal Secretary

    2 weeks ago

    Los Angeles, CA, United States Eastridge Workforce Solutions Full time

    Eastridge Workforce Solutions is committed to connecting skilled professionals with meaningful career opportunities. We are seeking a Legal Secretary to join our client's team. This is a direct hire position. Job Title:Legal Secretary Location: Century City, CA A highly regarded law office located in Century City is seeking an experienced Legal Secretary to...

  • Legal Secretary

    2 weeks ago

    Los Angeles, CA, United States Eastridge Workforce Solutions Full time

    Eastridge Workforce Solutions is committed to connecting skilled professionals with meaningful career opportunities. We are seeking a Legal Secretary to join our client's team. This is a direct hire position. Job Title:Legal Secretary Location: Century City, CA A highly regarded law office located in Century City is seeking an experienced Legal Secretary to...

  • Legal Secretary

    2 weeks ago

    Los Angeles, CA, United States JMS Talent Acquisition LLC Full time

    Overview The Legal Secretary provides comprehensive administrative support to attorneys and legal personnel, ensuring efficient workflow and adherence to firm policies and procedures. This role manages a wide range of administrative and document-related tasks for both litigation and transactional matters. The ideal candidate is highly organized,...

  • Legal Secretary

    2 weeks ago

    Los Angeles, CA, United States JMS Talent Acquisition LLC Full time

    Overview The Legal Secretary provides comprehensive administrative support to attorneys and legal personnel, ensuring efficient workflow and adherence to firm policies and procedures. This role manages a wide range of administrative and document-related tasks for both litigation and transactional matters. The ideal candidate is highly organized,...

  • Litigation Secretary-Contract to hire.

    6 days ago

    Los Angeles, CA, United States Novate Legal Search Full time

    About the job Litigation Secretary-Contract to hire. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and...

  • Litigation Legal Secretary

    1 week ago

    Los Angeles, CA, United States SourcePro Search, LLC Full time

    We are conducting a search for an experienced Litigation Legal Secretary to provide comprehensive administrative support to attorneys in the Litigation Practice Group for a top-rated law firm based in Los Angeles. What You'll Do: Maintain a consistent physical presence to foster a collaborative and interactive environment, optimizing assignments,...

  • Litigation Legal Secretary

    2 weeks ago

    Los Angeles, CA, United States SourcePro Search, LLC Full time

    We are conducting a search for an experienced Litigation Legal Secretary to provide comprehensive administrative support to attorneys in the Litigation Practice Group for a top-rated law firm based in Los Angeles. What You'll Do: Maintain a consistent physical presence to foster a collaborative and interactive environment, optimizing assignments,...

  • Litigation Legal Secretary

    6 days ago

    Los Angeles, CA, United States SourcePro Search, LLC Full time

    We are conducting a search for an experienced Litigation Legal Secretary to provide comprehensive administrative support to attorneys in the Litigation Practice Group for a top-rated law firm based in Los Angeles. What You'll Do: Maintain a consistent physical presence to foster a collaborative and interactive environment, optimizing assignments,...