Administrative Analyst 1 4P/334

12 hours ago

Vestavia Hills, AL, United States 4P Consulting Inc Full time
Location- Birmingham, AL

Client- Alabama Power

Contract Duration- 6 Months

Position Overview

The Administrative analyst supports large-scale utilities and construction projects by providing advanced administrative, organizational, and reporting functions. This role ensures compliance with Southern Company administrative, accounting, and regulatory standards while maintaining efficient project workflows and documentation. The position requires flexibility, professionalism, and the ability to manage multiple priorities in a fast-paced, dynamic environment.
Key Responsibilities

Safety & Compliance
  • Promote and maintain a safe work environment in alignment with Southern Company safety culture.
  • Ensure adherence to all administrative, accounting, and compliance procedures.
  • Coordinate with Compliance and HR departments to support project team needs.
Administrative & Project Support
  • Process, track, and coordinate the completion of staff timesheets and procurement card reports.
  • Organize and catalog key project documentation, including change notice request forms, summary of award forms, sole source forms, and records of decision.
  • Serve as administrative owner for S:Drive and SharePoint project sites.
  • Support records retention efforts for large-scale construction projects.
  • Maintain office supplies, coordinate meetings/events, manage travel arrangements, and oversee office relocations.
Reporting & Data Management
  • Assist in the tabulation, tracking, and development of critical project statistics.
  • Prepare and publish weekly and monthly project reports.
  • Develop, update, and finalize monthly project status PowerPoint presentations.
  • Track and manage project correspondence, ensuring proper logging and retention.
Team Support & Flexibility
  • Serve as a backup for executive administrators as needed.
  • Respond quickly to emergent work requirements and shifting project priorities.
  • Maintain a highly professional and responsive approach in all interactions with managers, staff, and stakeholders.
Qualifications
  • High school diploma or equivalent; Associate or Bachelor's degree preferred.
  • 3+ years of administrative support experience, preferably in a utilities, construction, or engineering project environment.
  • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and SharePoint.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a cross-functional project team.
  • Flexible and adaptable to evolving project needs.

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