Administrative Assistant

2 weeks ago

San Francisco, CA, United States Career Group Full time

Our client, a leading global financial services organization, is seeking a temporary Administrative Assistant to support a collaborative, fast?paced team focused on delivering operational excellence and high?touch client service.

Please note this is a onsite, 6?month contract role based in San Francisco, CA. Pay will be $35/hr.

Key Responsibilities
  • Provide administrative support in a dynamic, team?based environment; flexibly support varying teams and provide coverage as needed
  • Perform general administrative and office support tasks including phone coverage, time entry, copying, scanning, filing, mailing, archiving, inventory ordering, and processing incoming and outgoing mail
  • Manage calendars and scheduling across multiple time zones, including coordination of complex meetings and phone/video conference calls
  • Arrange travel and manage expenses, including booking travel and processing expense reports for team members
  • Coordinate and schedule office events, including recruiting activities, internal meetings, and external client events
  • Assist with conference room coordination, food ordering, document printing, interview scheduling, liaising with building services, and greeting visitors
  • Support teams in servicing clients with a strong focus on operational excellence and customer service
  • Handle highly confidential and sensitive information with the utmost discretion and professionalism
Qualifications
  • Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook required
  • Bachelors degree preferred but not required
  • Familiarity with expense platforms such as SAP Concur or Ariba preferred
  • Minimum of 5 years of experience in a professional corporate environment
  • Excellent written and verbal communication skills
  • Strong team player with the ability to collaborate across local and global teams
  • Ability to multitask and thrive in a fast?paced environment, quick learner and self?starter
  • Demonstrates critical thinking skills, sound judgment, and attention to detail
  • Consistently operates with integrity, discretion, and transparency

Please submit your resume for consideration

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Seniority level
  • Mid?Senior level
Employment type
  • Contract
Job function
  • Administrative
Industries
  • Investment Management

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