Full Time Executive Admin Location: CA-Laguna Full

4 days ago

Laguna Woods, CA, United States APFSC Full time

???? Full Time Administrative Assistant Position

We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization

Were looking for a Part-Time Administrative Assistant to join our team In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

What Were Looking For
  • Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel This is a must
  • ON-SITE POSITION
  • Experience in social media marketing and QuickBooks is a plus.
  • Proven experience in an administrative support role.
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • A proactive and positive attitude with the ability to work independently.
  • Two years or more previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Highly organized with excellent time management skills and the ability to prioritize projects
Key Responsibilities
  • Manage and track tasks and projects in Asana.
  • Maintain and organize documents in SharePoint.
  • Schedule, coordinate, and manage communications via Outlook.
  • Create and manage spreadsheets, reports, and data analysis in Excel.
  • Assist with basic bookkeeping and financial tasks using QuickBooks (if applicable).
  • Support social media marketing efforts, including scheduling posts and tracking engagement.
  • Provide general administrative support to the team as needed.
  • Answer incoming phone calls and route them to the appropriate person.
  • Schedule appointments and maintain a calendar.
  • Organize meetings for the CEO and take accurate minutes of meetings.
  • Manage CEO's email inbox, including writing emails, memos, and letters, and distribute them appropriately.
  • Contribute to company reports.
  • Maintain an organized filing system.
  • Develop, update, and maintain relevant office procedures.
Why Youll Love Working with Us
  • Salary Position
  • Be part of a dynamic and collaborative team environment.
  • Competitive hourly compensation.

How to Apply

Email your resume, social media profile link and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to hr@fimac.us.

Social Media Information Required

As part of your application, please include links to your LinkedIn, Instagram, or any other relevant social media profiles that showcase your skills in administration, organization, or marketing.

Join our team and bring your organizational expertise and tech-savvy skills to the next level ????

Compensation: $20.00 - $30.00 per hour

HIRING NOW

Compensation: $20.00 - $30.00 per hour

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