Executive Assistant
1 week ago
Executive Assistant to Vice Presidents and Risk and Safety Director | New Hope
Are you ready to play a pivotal role in supporting top-level leadership? APi Garage Door is searching for a proactive, high-energy Executive Assistant with marketing experience to support two visionary Vice Presidents and our Risk and Safety Director and help drive our business to new heights If you thrive in a fast-paced environment, love tackling challenges, and excel at orchestrating the details that keep top leaders at their best, this is your opportunity to join a dynamic team where your marketing skills and initiative are celebrated. At APi Garage Door, we take pride in our positive work culture, youll be part of a workplace that values safety, teamwork, and believes in doing the right thing every time. Bring your passion for excellence and achieve extraordinary things together
Responsibilities:
- Provide high-level administrative support to assigned executives, including calendar management, meeting coordination, and preparation of materials.
- Organize, prepare, and edit presentations for internal and external meetings.
- Support the marketing team with the creation and distribution of communication materials both in print and on social media.
- Track safety and L&D metrics and maintain data collection.
- Draft and review correspondence, reports, and other documents while maintaining consistency with organizational branding standards.
- Plan, coordinate, and support logistics for events, meetings, and presentations.
- Coordinate travel arrangements, process expense reports, and perform other executive support tasks as required.
- Ensure timely communication and follow up on action items from meetings and correspondence.
- Act as a liaison and collaborate closely with Marketing, Sales, Field Operations, Branch Managers, Department Managers, and Administration staff.
- Manage multiple priorities in a fast-paced environment and proactively identify opportunities to streamline processes.
- Perform additional duties as assigned in support of the executive team.
Experience and Education Requirements:
- Associate or bachelor's degree in business administration, Marketing, Communications, or a related field preferred.
- Minimum 3 years of executive experience, preferably supporting multiple senior leaders, 6+ years of office managerial experience preferred.
- Experience supporting marketing projects or campaigns is highly preferred.
Benefits: We offer a competitive salary and an AMAZING benefits package that includes the following:
- 120 hours PTO per year, which begins accruing at point of hire.
- Paid holiday, including a floating holiday.
- Medical, Dental, Vision, Life Insurance, Long-Term Disability, Health Savings Account, Referral Program, Tuition Reimbursement
- Free virtual healthcare visits.
- Company paid Life Insurance, Short-Term Disability and Long-Term Disability
- Learning and leadership development opportunities.
- Paid pregnancy, adoption, and parental leave.
- 401(k) with employer match with Profit Sharing
- Employee stock purchasing plan
- Employee Assistance Program & Mental Health Services
Other:
- Job Type - Full-time, day shift Monday Friday 7:00-4:00
- Pay range $30-36/hour DOE
This job is ideal for someone who is:
- Detail-oriented, noticing and remembering minor details
- Flexible, can move fluidly from one task to the next
- People-oriented, enjoys interacting with others
- Good Communication Skills
- Independent, enjoys working with little direction
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