Administrative Assistant
1 week ago
Barabara Kleinman Shelter, 19 Debervoise Ave, Brooklyn, New York, United States of America
Job DescriptionPosted Friday, November 21, 2025 at 5:00 AM
Title: Administrative Assistant
Salary Range: $45,740-$49,740 annually
Program Overview:
The Barbara Kleiman Mens Shelter is a 200-bed, 24/7 emergency shelter for homeless men. The program will serve both individuals diagnosed with mental illness and/or substance use disorders (130) and individuals who are employed/seeking employment (70). Our comprehensive services include case management, individual and group counseling, mental health care and primary medical care, recreational activities, occupational therapy, employment services and job readiness services, and housing placement assistance.
Position Overview:
Under the direction of the Program Director with some latitude for independent action, the Administrative Assistant is responsible for performing a myriad of administrative duties to assist the Director in the achievement of the goals and objectives of the program; performs related work.
The essential duties of the Administrative Assistant include but are not limited to the following activities:
- Performs administrative/secretarial support to the Program Director and the supervisory staff of the maintenance, social services, and operations departments.
- Processes petty cash reimbursement
- Manages the Dayforce system for shelter staff and interns
- Processes all paperwork for personnel actions, including new hires, separated staff, handling recruitment flyers, and related matters
- Maintains accurate records of building inspections, incidents, and hospitalizations
- Organizes and maintains a proper filing system for the office
- Performs other duties as assigned by the Program Director.
- Available to work in the evenings and on weekends.
Physical Activities
While performing the duties of this position, the Administrative Assistant must be able to navigate the facility by foot, climbing up and down the stairwells, sit for extended periods of time at the computer, reach or squat to get records from files. The Administrative Assistant must be able to lift or move material and equipment weighing up to 15 pounds.
Qualifications:
- A High School Diploma or GED equivalent with two (2) years of experience of clerical work with a minimum of one (1) year of experience working with homeless individuals or individuals who have been diagnosed with mental illness and/or suffering from a substance use disorder
Preferred Skills
- Team building: Ability to develop and foster, through demonstration, a team spirit, enabling staff to overcome the challenges of providing needed services to a special client population
- Communication: Excellent oral, writing, and listening skills are a must
- Organizational: The ability to work well within a highly pressurized, deadline environment, while meeting the short- and long-term mandates of the program
- Interpersonal: An ability to interface with all levels of staff and refraining from sharing confidential staff information with others
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