Administrative Assistant
22 hours ago
PENNS GROVE HOUSING AUTHORITY Full-time Position: Administrative Assistant / Recertification Specialist The Penns Grove Housing Authority is seeking a qualified, detail-oriented, and customer-focused Administrative Assistant / Recertification Specialist to support the daily operations of the Authority. This position combines general administrative and clerical responsibilities with duties related to resident eligibility and program compliance. The ideal candidate will be organized, dependable, and able to balance administrative tasks with resident interaction in a professional and courteous manner. Position Overview Under the direction of the Executive Director, the Administrative Assistant / Recertification Specialist performs a variety of administrative, clerical, and program functions. This includes maintaining office operations, providing front-line customer service, and completing annual and interim recertifications for residents in accordance with HUD and Authority policies. Key Responsibilities Administrative & Clerical Duties Serve as the first point of contact for residents, applicants, and the public. Answer phones, greet visitors, and respond to general inquiries. Prepare correspondence, reports, and resident notices. Receive and process applications, payments, and maintenance requests. Maintain organized filing systems (electronic and paper) and track office records. Schedule inspections, appointments, and meetings. Assist with financial and procurement documentation, mail distribution, and supply inventory. Provide general support to the Executive Director and housing staff. Recertification & Program Compliance Duties Conduct annual, interim, and initial recertifications for Public Housing and Section 8 participants. Collect and verify income, asset, and household information in accordance with HUD regulations. Calculate rent and utility allowances using established guidelines. Maintain accurate and timely resident files, both electronic and hard copy. Prepare required forms, notices, and correspondence related to occupancy and eligibility. Ensure compliance with HUD, state, and local regulations. Assist with data entry, audits, and reporting as requested. Qualifications High school diploma or equivalent required; Associate's degree in Business, Social Services, or related field preferred. Minimum of two (2) years of office, administrative, or housing program experience. Knowledge of HUD programs and rent calculation procedures preferred. Proficiency with Microsoft Office (Word, Excel, Outlook); experience with housing management software a plus. Strong communication and interpersonal skills. Excellent organizational skills, attention to detail, and ability to manage multiple priorities. Ability to maintain confidentiality and professionalism in all interactions. Compensation & Benefits Salary is $55,000 full benefits package is offered, including paid leave and participation in the New Jersey Public Employees' Retirement System (PERS). Application Process Interested candidates should submit a letter of interest, résumé, and salary requirements no later than December 19, 2025, to: Carolina Valdez Penns Grove Housing Authority Email: cvaldez@pennsgroveha.org
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