Executive Assistant

19 hours ago

Irvine, CA, United States Western Digital Full time
Executive Assistant

We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Securities and Corporate Governance, Legal Operations and Government Affairs. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills.

The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We're seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must

Essential duties and responsibilities include:

  • Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
  • Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.
  • Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act as a source for general inquiries and refer routine matters to appropriate parties.
  • Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas.
  • Tool Management: Manage expense reports and purchase orders and become a tool champion of WD's internal tools. Coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.

In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem solve, intuitively understand priorities, and plan-ahead for reoccurring events and tasks.

Required qualifications include:

  • 4+ years' experience supporting at the senior management level (VP+) in a public company, preferably for a legal or finance executive in high tech.
  • Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams.
  • Great attention to detail and the maturity to handle confidential information is a must.
  • Intuitive problem-solver with thoughtful anticipation of deliverables.
  • Ability to prioritize and manage complex issues.

Skills include:

  • Excellent written and oral communication skills.
  • Highly organized, resourceful, and detail oriented.
  • Excellent time management skills.
  • Collaborative style, team player.
  • Demonstrates leadership.
  • Passionate, kind, inclusive, and ethically minded.
  • Daily presence (Monday, Wednesday and Thursday) in office.
  • California notary public is preferred.

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