Administrative Assistant

4 days ago

San Antonio, TX, United States ClearanceJobs Full time
Administrative Assistant

The Administrative Assistant will have the ability to work independently and must be able to work under pressure at times to handle a wide variety of activities and sensitive matters with discretion. Completes a broad range of administrative tasks for the AD-S, CAE, and Deputy CAE including managing an extremely active calendar of appointments; assistance with MHS transition activities; composing and proofreading correspondence that are sometimes sensitive in nature; arranging complex and detailed travel plans, itineraries, and agendas.

Essential Job Functions
  • Answer and direct phone calls, take messages, and handle correspondence
  • Schedule meetings, appointments, and travel arrangements for managers or supervisors
  • Maintain filing systems, both electronic and physical
  • Prepare reports, memos, invoices, letters, and other documents
  • Assist with data entry, document management, and record keeping
  • Greet visitors and provide general support to clients and staff
  • Order office supplies and maintain inventory
  • Help prepare for meetings and take accurate meeting minutes
  • Perform basic bookkeeping and expense tracking
  • Ensure the office environment remains professional, organized, and efficient
Education & Experience:
  • High school diploma or equivalent; associate's or bachelor's degree preferred
  • Proven experience as an administrative assistant, office assistant, or in a similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Strong written and verbal communication skills
  • Excellent time management and organizational skills
  • Ability to multitask and prioritize daily workload
  • Discretion and confidentiality are essential
  • Familiarity with office equipment (printers, fax machines, etc.)
Knowledge & Skills:
  • Experience with scheduling tools or project management software
  • Basic knowledge of accounting or database systems
  • Customer service experience
Security Clearance:

Secret Clearance

Intrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges. Intrepid Acquisition Holdings, LLC. ("IAH" and/or "Company") and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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