Administrative Assistant

2 weeks ago

Birmingham, AL, United States BizTek People Full time
Administrative Assistant

BizTek People is in search of an experienced Administrative Assistant for our client in NYC This is a 3-month contract role with a high possibility of extension based on performance

Location: Remote, priority will be given to candidates located in or aligned with the Eastern Time Zone.

Pay: $2025/hour, holistic benefits package offered

Responsibilities:

  • Calendar & Scheduling: Manage multiple executive calendars, coordinate recurring meetings, and resolve scheduling conflicts across time zones.
  • Meeting Logistics: Prepare agendas, gather materials, and handle all logistics including conference room and virtual meeting setup.
  • Administrative Coordination: Support travel arrangements, expense reports (Concur), and visitor logistics in collaboration with the IT admin team.
  • Communication Support: Screen calls, route inquiries, and maintain accurate contact lists in Outlook.
  • Cross-Team Collaboration: Partner with other administrative staff to ensure consistent and reliable support for senior management.

Qualifications:

  • At least 35 years of administrative experience in financial services.
  • Prior experience supporting executive-level managers.
  • Strong skills in Microsoft Word, Excel, PowerPoint, and Copilot.
  • Excellent communication, organization, and multitasking.
  • Experience with Concur preferred

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