Executive Assistant, Marketing

Calling all originals: At Levi Strauss & Co., you can be yourself and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit and your future.

We are looking for a proactive Executive Assistant to support two dynamic leaders at Levi Strauss & Co.: the Vice President of Marketplace Insights and the Vice President of Global Brand Creative. This role is pivotal in enabling productivity, managing complex calendars, and ensuring seamless coordination across cross-functional teams. You will be a trusted partner, representing these leaders with professionalism and discretion.

This role reports to the VP of Marketplace Insights and also supports the VP of Global Brand Creative and their respective Marketplace Insights and Global Brand Creative teams.

Executive Support:

• Calendar management, including coordinating with internal and external stakeholders to schedule individual and group meetings across time zones
• Manage meeting agenda generation, meeting notes, and tracking of follow-ups for key meetings
• Handle travel arrangements, expense reports, and logistics in accordance with travel policies
• Ensure team members have tools and materials to enable their work. Assist with new employee & contractor setup and onboarding
• Help with project and event management. Support planning and execution of team offsites, workshops, and brand activations

Budget & PO Management

• Partner with team leaders and Finance to ensure budgets are updated and accurate in line with fiscal milestones. Proactively work with budget owners to ensure plans, timing, and budget needs are accurately reflected in official budget trackers. Track expenditures and help with cost management
• Initiate purchase orders, reconcile invoices, and complete/track expense reports
• Handle vendor management, including facilitating contract approval and new vendor account setup

Team Knowledge Base Communication & Coordination:

• Manage knowledge repositories of insights and tracker reports. Inform innovation evolution and access strategies
• Ensure proper documentation of all projects and vendor contracts. Support team through project record-keeping process and tools

• 5+ years of experience supporting senior leaders
• Proficiency in Microsoft Office Suite, Adobe, Teams, and Workday. Experience leveraging Copilot and other generative AI tools to manage workflow efficiently.
• Experience with international and domestic travel arrangements
• Must have a high degree of integrity when dealing with confidential information
• A collaborative mindset with ability to work with individuals of all levels, leadership styles, and personality types
• PowerPoint expertise to refine & integrate existing presentations
• Preferred: Experience with Tradeshift and SAP

This is a hybrid work schedule based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.

Levi Strauss & Co. (LS&Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request.

LS&Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&Co. a collective success.