Executive Assistant

Posted 3 days ago

Description

Are you organized, detail-oriented, and thrive in a fast-paced environment? Do you love systems, processes, and getting things done efficiently? Most importantly, do you derive energy from talking to people, whether its clients, prospective clients, or team members, and enjoy managing relationships with professionalism and care?

We are looking for an Executive Assistant to join a top-ranking real estate team in the Irmo, SC area. This role is critical to helping the agent focus on selling more homes while ensuring the back-end operations run smoothly. Youll be an integral part of the business, intercepting phone calls, managing client expectations, and handling service-related communications that currently fall on the agent, in addition to overseeing other team members, including a licensed closing coordinator and a remote assistant.

The ideal candidate will have a strong sense of urgency, love "to-do lists," and thrive in a hands-on environment. While a background in real estate is a plus, its not required. What matters most is your ability to create and implement systems, work independently, and gradually take on more responsibility and leadership as the team grows toward a high-volume goal of 125 transactions per year. The role will start on-site to get settled into routines and responsibilities, but it offers flexibility as the business grows and evolves.

• Salary: $50,000 - $60,000 (open to negotiation based on experience and performance)
• Bonus potential: 10-20% of salary based on performance or per-closing incentives
• Retirement plan: SIMPLE IRA with 3% match
• Flexible PTO we make it work, no rigid policies
• Opportunities for growth as the team scales to 125+ transactions per year
  

• Assist and support the agent/owner in all business and administrative responsibilities
• Manage day-to-day office operations and communication with clients
• Derive energy from interacting with peopleintercept phone calls, respond promptly, and manage client and agent expectations
• Directly manage, coordinate, and support the licensed closing coordinator and remote assistant, ensuring tasks are completed efficiently and team members are held accountable
• Maintain and optimize the database management system for efficiency and accuracy
• Screen and direct phone calls, respond to client inquiries, and ensure timely follow-up
• Schedule appointments, meetings, and manage the agents calendar
• Produce reports, presentations, and briefs to support decision-making
• Support clients through the full sales process pre-listing, active listing, and post-closing follow-up to ensure an extraordinary experience
• Assist with marketing listings, business, and team across social media and other channels
• Track expenses, manage budgets, and help improve systems and processes
• Eventually assist with hiring, onboarding, and holding additional team members accountable as the team grows
• Thrive on checklists and "to-do" lists organization and follow-through are essential
  

• Strong attention to detail
• Energized by talking to clients and agents and managing relationships
• Tech savvy; up-to-date with the latest office gadgets and applications, and able to navigate new systems quickly
• Able to multitask and prioritize daily workload - can work on multiple projects at once
• Able to work independently, to support a team, and appropriately manage time
• Effective interpersonal skills, including superior oral and written communication skills
• Strong problem-solving abilities
• Discretion and confidentiality
• College degree and social media experience preferred
• Candidate will need to be willing to obtain a real estate license upon hiring (Agent will reimburse)
• This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their agent up to sell.
• Available to work occasional evenings/weekends as needed.
  

$50,000 - $60,000 annual salary

Steve Kozlowski, an elite Licensed Real Estate Professional. Steve is a relentless agent determined to get the job done with his clients best interest in mind He brings a demonstrated history of mastery across both the retail and investment sectors. Steves success is built on a foundation of exceptional skill in process improvement, high-impact sales/marketing, and strategic negotiation.