Administrative Suite Assistant

Working Title: Administrative Suite Assistant - Office & Admin Specialist Prin

Institution: Normandale Community College

Classification Title: Office & Admin Specialist Principal

Bargaining Unit / Union: 206: AFSCME - Clerical and Office

City: Bloomington

FLSA: Non Job Exempt

Full Time / Part Time: Full time

Employment Condition: Classified - Unlimited

Salary Range: Hourly from $24.12 to $32.54; Annually from $50,363 to $67,944

The vacancy is posted on-line from Thursday, December 4 to Thursday, December 18 at 11:59pm

Due to the holiday season, resume review will take place in the new year. You should not expect to hear back about an interview or phone screen until mid-January.

The Position And The Department

This position exists to provide confidential executive level administrative support and assistance to the members of the Administrative Suite including the Chief of Staff, Provost, and Vice President of Advancement and to run the office of President. Responsibilities include aiding in university-wide communications, event support, purchasing and contract support, and project management for college-wide initiatives. Additionally, this position also serves as a back-up to the Executive Assistant to the President and assists other cabinet members as warranted or directed by the Chief of Staff. The incumbent needs to possess a comprehensive understanding of institutional culture, shared governance, procedures, and policies, with the capacity to navigate complex scenarios and develop solutions autonomously.

This position maintains a high level of confidentiality, and exercises discretion when responding to inquiries. This person needs to have excellent inter-personal skills as well as exceptional organizational skills. Knowledge of computer skills is critical, and a good working knowledge of general office software and equipment is required.

This position will actively advance the college's strategic goals, including to achieve equity in educational outcomes and to support a culturally responsive and service-oriented culture, through individual and departmental efforts.

Your Qualifications

Essential:

• Two years' experience providing administrative support in a higher education setting or to senior-level leaders. An associate's degree may substitute for 6 months of experience.
• Skills in word processing, spreadsheets such as Microsoft Office Suite products including Outlook, Word, Excel, PowerPoint, etc., sufficient to schedule, compose, create, modify, and save calendars, memos, letters, documents, reports, charts, graphics, presentations, etc.
• Ability to effectively communicate in a professional manner internally and with external partners, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.
• Administrative, secretarial, and clerical skills sufficient to apply principles and practices of office management in planning, organizing, and reviewing work and/or information.
• Customer service/human relations skills sufficient to interact with diverse audiences in a professional, respectful, and efficient manner.
• Ability to handle multiple tasks / projects simultaneously with a level of confidentiality.

Preferred:

• Experience in SharePoint or Workday software programs
• Experience providing administrative support to multiple executives with competing priorities simultaneously
• Project coordination or management experience
• Experience with institutional governance or policy tracking
• Experience in a professional, customer service-related role
• Accomplished ability in disseminating, tracking, and handling time-sensitive materials to ensure that deadlines are met
• Demonstrated ability to work independently and in a team to solve problems
• Advanced skills in using computer technology: Microsoft Office, internet, email and calendar systems.
• Demonstrated ability to solve problems with creativity and innovation
• Fluency in a second language
• Ability to analyze highly confidential data, select relevant information and integrate data into meaningful responses and reports.

Why Normandale

Normandale is the largest community college in the Minnesota State Colleges and Universities system, annually serving almost 15,000 students from a diverse set of backgrounds, 42% of whom are students of color and nearly 25% are first-generation. We offer opportunities for individuals to grow, learn, and advance their careers while working for an organization that is committed to providing an inclusive and equitable space for students and employees to learn. We are passionately committed to achieving racial equity in student outcomes and in advancing cultural competency in the classroom and services provided.

Great Benefits Package

As an agency of the State of Minnesota, Normandale offers a comprehensive benefits package including low cost medical, dental, vision insurance, short- and long-term disability, generous vacation and sick leave, 11 paid holidays each year, employer paid life insurance, pre-tax flexible spending accounts, retirement plans, and tax-deferred compensation plans. Additional benefits include tuition waivers available for yourself and eligible dependents once certain criteria are met.

For information on benefits, visit SEGIP's website. This position is also part of the American Federation of State, County Municipal Employees (AFSCME). The AFCME contract outlines many additional benefits provided.

For more information on retirement benefits, please view the retirement brochure through MMB.

How To Apply

Interested applicants should submit their resume and cover letter to this posting.

If you are a current Minn State employee, please log into Workday, click on the Jobs Hub section to apply.

If you are unable to apply online, please contact the job information line at 651.259.3637.

The College regrets that it is unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be able to accept work in the U.S. by the day employment begins.

An offer for this position may be contingent upon the completion of a background check.

Equal Employment Opportunity

Normandale Community College is committed to honoring human differences and cultivating inclusion of different values and ideas in employment and education opportunity. The college is committed to the principle that all individuals are to be treated with equality and dignity.

Reasonable accommodations will be made to applicants with disabilities. If you are an individual with a disability who needs assistance, please contact Human Resources at (952) 358-8269 or jobs@normandale.edu. Please indicate what assistance is needed.

Benefits Information

At Minnesota State, we have a GREAT BENEFITS PACKAGE Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date: 02-11-2026

Position End Date:

Open Date: 12-02-2025

Close Date: 12-19-2025

Posting Contact Name: Heather Nicole Nova

Posting Contact Email: heather.nova@normandale.edu