Executive Assistant
3 days ago
We are looking for a detail-oriented and proactive Executive Assistant to support CEO in a fast-paced environment. This role requires exceptional organizational skills and the ability to manage multiple priorities effectively. As this is a Contract to permanent position, it provides an excellent opportunity for career advancement and long-term growth. The position is based in Dallas, Texas.
Responsibilities:
- Manage and coordinate executive calendars, ensuring all appointments, meetings, and deadlines are accurately scheduled.
- Prepare, edit, and deliver well-organized presentations, reports, and other materials for senior leadership.
- Act as the primary point of contact between executives, clients, and internal teams, ensuring seamless communication.
- Organize travel arrangements, including booking flights, accommodations, and transportation, while maintaining detailed itineraries.
- Handle confidential information with discretion and maintain a high level of integrity at all times.
- Assist with meeting preparation, including agenda creation, document distribution, and taking detailed meeting minutes.
- Monitor and prioritize incoming correspondence, ensuring prompt and appropriate responses.
- Support the planning and execution of events, conferences, and other executive functions.
- Collaborate with other departments to ensure smooth operations and resolve administrative challenges efficiently.
Requirements:
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong proficiency in calendar management and scheduling tools.
- Skilled in creating executive-level presentations and reports using software such as PowerPoint.
- Excellent communication and interpersonal skills, with the ability to liaise effectively at all organizational levels.
- High level of attention to detail and the ability to manage multiple priorities simultaneously.
- Discretion and professionalism when handling sensitive and confidential information.
- Proficiency in Microsoft Office Suite and other relevant software.
- Bachelor's degree or equivalent experience is preferred.
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