Administrative Assistant

2 weeks ago

Salina, KS, United States Kansas Staffing Full time
Administrative Assistant

OCCK, Inc.'s growth is driving the ongoing expansion of our administrative support team. We are seeking a detail-oriented, proactive, and highly organized Administrative Assistant to join our dynamic organization and contribute to our mission of empowering individuals and strengthening communities. The Administrative Assistant will provide a variety of duties to support effective day to day administrative functions.

Essential Functions:

  • Provide reliable and consistent administrative support to the organization.
  • Provide coverage for the front reception area, including answering and relaying telephone calls when the Front Receptionist takes breaks, goes to lunch, or is absent.
  • Coordinate and manage logistics for a wide variety of projects and tasks.
  • Support the coordination and management of meetings and events.
  • Compile, organize, and maintain files, records, and reports.
  • Provide basic guidance and support to staff on information and technology systems, software, and hardware.
  • Prepare correspondence, reports, mailing, and emails, as needed.
  • Maintain confidentiality issues and release of information issues.

Additional Job Duties:

  • Be aware of customer needs and provide quality customer service.
  • Abide by personnel policies and procedures as written.
  • Working knowledge of, and experience with, Microsoft Office products, and other information and technology systems, software, and hardware.
  • Perform ad hoc job duties as assigned by the Director of Administrative Operations and Services.

Position Requirements:

Minimum Qualifications:

  • Must have at least 5 years clerical or related experience.
  • Must have excellent oral and written communication skills.
  • Must have strong working knowledge of and experience with Microsoft Office products, including Word, PowerPoint, Access and Excel.

Skills:

  • Reliable and consistent.
  • Flexible and responsive.
  • Ability to coordinate and manage multiple projects and complete them in a timely manner.
  • Ability to effectively manage changing work priorities.

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