Administrative Assistant

2 weeks ago

Minneapolis, MN, United States Mortenson Full time
Overview

Administrative Assistant - Supply Chain | Mortenson

Mortenson is seeking an Administrative Assistant to join the Supply Chain team. The role supports the team by handling a wide range of administrative and executive tasks, working independently or with little supervision, and applying knowledge to strategically support project initiatives.

Responsibilities
  • Perform regular administrative tasks and overall office organization
  • Greet visitors and customers with a positive demeanor
  • Coordinate and set up meetings, handle calendars, and arrange travel
  • Set up, organize, and manage filing systems
  • Prepare documents, perform record keeping and filing duties as necessary
  • Proofread communications and documents carefully
  • Prepare billing/invoices as needed
  • Coordinate between multiple support groups: Safety, Human Resources, IT, Legal
  • Utilize Mortensons internal procurement system to procure miscellaneous goods as needed
Other duties as assigned
  • Understand the operating group and company resources
  • Support areas including Risk Management, Pre-construction, Human Resources, Legal, Environmental Health and Safety, IT
  • Assist Operating Group Leadership with miscellaneous duties such as expense reports and travel
Qualifications
  • High school diploma or GED
  • 3+ years of administrative support experience
  • Detail-oriented with strong proofreading ability
  • Flexible with excellent organization and multi-tasking skills
  • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
  • Effective communication and active listening skills
  • Positive professional attitude and strong customer service skills
  • Construction-related business experience preferred
  • Experience with billing, invoicing, and timekeeping preferred
  • Associates or Bachelors degree preferred
Benefits
  • Medical and prescription drug plans with no additional cost vision coverage
  • Dental plan
  • 401k retirement plan with a generous Mortenson match
  • Paid time off, holidays, and other paid leaves
  • Employer-paid Life, AD&D, and disability insurance
  • No-Cost mental health tool and concierge with extensive work-life resources
  • Tuition reimbursement
  • Adoption Assistance
  • Gym Membership Discount Program
Pay and location

The base pay range for this role is $59,300 - $80,000. The actual range is higher for certain office locations: Denver, CO; Chicago, IL (+5%), Seattle, WA and Portland, OR (+10%), Washington, DC (+12.5%). Base pay is positioned within the range based on knowledge, skill, and experience with consideration given to internal equity.

Other notes
  • Visa sponsorship is not offered for this position.
  • postings are typically open a minimum of 5 days and an average of 44 days.
About Mortenson

As a top builder, developer, and EPC, Mortensons expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Equal Employment Opportunity

Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other items to note
  • Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
  • Must be legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H-1B, O-1, TN, CPT, OPT). We are unable to sponsor or take over sponsorship of an employment visa at this time.

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