Executive Assistant
6 days ago
Full-Time, Remote (Working Hours: EST)
About UsAt The Global Talent Co., we connect top marketing professionals with some of the most innovative tech companies worldwide. We believe in a world without borders, where global talent thrives, and businesses grow without geographical limitations.
This role is with a high-growth, globally-minded investment firm providing asset management and financial advisory services to a high-net-worth and institutional client base. With a strong focus on operational excellence and client service, they're looking for a Senior Executive Assistant to support their leadership team with a mix of executive, operational, and light financial tasks.
Key Responsibilities- Manage calendars, coordinate meetings across time zones, prepare agendas, and follow up on action items.
- Monitor and respond to emails on behalf of executives, ensuring timely and professional communication.
- Handle invoicing, track expenses, process reimbursements, and support other light financial reporting tasks.
- Organize domestic and international travel arrangements, including itineraries, accommodations, and meetings.
- Draft, format, and proofread reports, presentations, and correspondence with attention to detail.
- Assist in organizing internal systems, maintaining databases, and ensuring smooth day-to-day operations.
- Help manage timelines and deliverables for internal initiatives, ensuring accountability and progress.
- 5+ years of experience as an Executive Assistant or in a similar senior-level administrative role.
- Proven experience managing financial tasks such as invoicing, tracking expenses, and handling reimbursements.
- Native English speaker with excellent written and verbal communication skills.
- Comfortable working Eastern Standard Time (EST) hours.
- Highly organized, proactive, and detail-oriented with strong problem-solving skills.
- Proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and project management tools.
- Experience in a fast-paced, high-stakes environment, ideally in finance, consulting, or asset management.
- Discretion and professionalism when handling confidential information.
- Competitive salary and opportunities for professional development.
- Work with a mission-driven, high-performance team at the forefront of global asset management.
- A flexible, remote-first work environment with strong values of trust and autonomy.
- The opportunity to support visionary leaders and make a real impact on company growth.
If you're an experienced Executive Assistant with a keen eye for detail and strong financial acumen, we'd love to hear from you
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