Administrative Assistant II

Attainx Inc.

Job Title: Administrative Assistant II

Location: Silver Spring, MD (On-Site work required)

Clearance: Must be a US Citizen eligible to obtain a Moderate Public Trust

Position Overview:

AttainX is seeking a detail-oriented and reliable Administrative Assistant II to provide comprehensive administrative support to individuals, teams, and departments within a federal government environment. This role is ideal for professionals who have gained proficiency in office administration and are comfortable managing a variety of clerical and operational tasks. The successful candidate will support day-to-day activities by preparing reports, managing data, scheduling events, and responding to internal and external inquiries, all while maintaining high standards of confidentiality and professionalism.

Basic Minimum Qualifications:

• High school diploma or equivalent required.
• 2 to 4 years of administrative support experience in a professional setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access).
• Proficiency in Google Workspace: Google Sheets, Docs, Slides, and Forms.
• Experience using databases and electronic records management systems.
• Ability to manage calendars, schedule meetings, and support travel coordination.
• Demonstrated ability to work under moderate supervision with increasing independence.
  

Preferred Qualifications:

• Prior experience in a federal or government contracting environment.
• Experience with Multi-line phone systems.
• Typing speed: 45+ wpm.
• Familiarity with invoicing, expense reporting, and office procurement systems.
• Experience with PII (Personally Identifiable Information) handling procedures.
• Experience maintaining timekeeping data, tracking and verifying hours for employees.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to work both independently and collaboratively within a team.
  

Duties and Responsibilities:

• Provide administrative support to individuals, teams, or departments across the organization.
• Collect, review, and analyze data; prepare reports, charts, budgets, and presentation materials using word processing, spreadsheet, or specialized software.
• Maintain and archive records, files, and databases to ensure efficient document management.
• Prepare and distribute regular reports and communications to internal and external stakeholders.
• Screen and respond to routine calls and inquiries, redirecting as necessary with appropriate correspondence or messaging.
• Coordinate meetings, appointments, travel arrangements, and group events.
• Manage recurring administrative processes such as office supply inventory, invoicing, and expense reporting.
• Support the implementation of organizational procedures and uphold federal compliance in document handling and scheduling.
  

About Us:

AttainX Inc. is SBA Certified 8(a), Women Owned Small Business (WOSB), Economically Disadvantaged WOSB (EDWOSB), CMMI Level 3, ISO 9001:2015 certified QMS, and a Gold Level SAFe Partner. For more than 14 years, AttainX has delivered data-driven, AI/ML-enabled, and cloud-optimized solutions for federal customers, including USDA, NOAA, DOE, DHS, and DIA.

Benefits:

• Paid vacation
• Medical, dental, and vision coverage
• Matching 401(k) plan
• Tuition/training reimbursement
• Long & Short-Term Disability
  

Accommodations:

If you are an individual with a disability and would like to request reasonable workplace accommodation, please email AttainX Human Resources with details of your request.

EEO Commitment:

AttainX is an Equal Employment Opportunity employer committed to a workplace free from discrimination under Title VII of the Civil Rights Act, VEVRAA, Section 503, and all applicable laws. These protections extend to all applicants and employees.

Physical Demands:

This position requires extended periods of sitting, use of office equipment, and communication by phone and email. May occasionally lift or move up to 10 pounds. Visual acuity requirements include close, distance, and peripheral vision, depth perception, and ability to adjust focus.

Work Environment:

Work is performed in a standard office setting with a moderate noise level.

#J-18808-Ljbffr

---