Executive Assistant

1 week ago

Houston, TX, United States Arch-Con Corporation Full time

Full?time executive administrative support to the Houston?based Senior Vice Presidents (SVP). This position provides highly complex administrative tasks for the SVP and their divisions.

Position: SVP Executive Assistant Full?time, Exempt, In?person (Houston, TX)

Salary: $90,000 $95,000

Duties and Responsibilities
  • Managing day?to?day operations of each SVPs office, including confirming appointments, intercepting conflicts, and prioritizing emergencies.
  • Proofreading, researching, verifying, and routing correspondence for review, signature and/or execution.
  • Managing multiple calendars accurately, efficiently and frequently to keep the SVP on schedule.
  • Monitoring voicemail on behalf of the SVP.
  • Coordinating and scheduling meetings, including material preparation, venue selection, availability and rescheduling.
  • Managing professional organization/committee memberships.
  • Assisting in planning and execution of various projects and activities for the SVP and division.
  • Managing business development activities, client entertainment, committee/organization involvement, etc.
  • Assisting in tracking project progress by meeting regularly with the SVP, obtaining and researching updates, circulating required documentation and managing project data via Salesforce.
  • Acting as liaison between the SVP and direct reports, as well as upper management (CEO/President/CFO) as needed.
  • Coordinating and organizing travel and processing monthly expense reports.
  • Managing candidate interviews, visitors and guests.
  • Providing personal support as needed.
Skills and Qualifications
  • Ability to understand the organizations objectives and proactively anticipate opportunities to assist team members.
  • High attention to detail with strong organization and problem?solving skills.
  • Ability to handle confidential information professionally.
  • Excellent time?management skills.
  • Excellent verbal and non?verbal communication skills.
  • Strategic, efficient, proactive, flexible and responsive as needed.
  • Professionalism when communicating on behalf of the SVP with clients, customers, the executive team and staff.
  • Excellent interpersonal skills and ability to work with employees at all levels.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel). Working knowledge of Salesforce and Concur preferred.
  • Ability to work independently, with minimal supervision.
  • Initiative, sound judgement, anticipation of SVP needs.
  • Ability to manage multiple projects/priorities simultaneously, tracking deadlines.
  • Effective support for multiple people with different personalities.
  • Minimum 710 years recent experience as a senior administrative assistant supporting multiple executives; some construction industry exposure desirable.
Education Requirements
  • High school diploma or equivalent; some college preferred.
Supervisor Responsibility
  • None; no direct reports.
Work Environment
  • Professional office environment with standard executive office equipment (computers, phones, copiers, printers, scanners, postage and beverage machines).
Physical Demands
  • Regularly required to sit, use fingers to type, talk and hear. Frequently required to stand, walk, use hands and reach. Frequently lift/move up to 10 pounds. Vision abilities required include close vision, distance vision, color vision, peripheral vision and depth perception and focus.
Other Duties
  • Job description may change at any time with or without notice.

Arch?Con is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

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