Administrative Assistant
1 week ago
This is a remote position.
The Administrative Assistant will support IT executives within the IT department.
The ideal candidate will have a minimum of 5 years of administrative support experience in a fast-paced environment, preferably within financial services. The candidate should possess a keen sense of urgency and the ability to prioritize and pivot between tasks. They should maintain a positive, can-do attitude and demonstrate strong attention to detail.
Responsibilities:- Manage complex calendars, including scheduling internal and external meetings and calls, while proactively resolving conflicts. Coordinate meetings efficiently and communicate clearly regarding scheduling changes or prioritization needs.
- Serve as a gatekeeper to executives, managing schedules proactively to ensure optimal use of time.
- Liaise with other administrative assistants to schedule collaborative meetings and provide backup support when needed.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation.
- Handle expense reporting and reimbursement processes, ensuring adherence to company policies.
- Perform ad hoc administrative support tasks as needed.
- Maintain the confidentiality of all sensitive and confidential information.
- There is no expectation of assisting with personal work, content creation, or project work.
- Minimum of 5 years in an administrative support role.
- Proven ability to take initiative, set priorities, and exercise strong judgment.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
- Highly proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel, and Teams) and video conferencing tools (e.g., WebEx).
- Experience with Concur or similar systems for travel and expense management.
- Superior written and verbal communication skills.
- Ability to handle highly sensitive and confidential information with discretion and professionalism.
- Strong collaborative and teamwork-oriented attitude.
- Administrative Support
- Financial Services
- Time Management
- Microsoft Excel
- Microsoft Office
- Scheduling
- Video Conferencing (WebEx or similar)
- Travel Arrangements
- Microsoft PowerPoint
- Excellent Written and Verbal Communication Skills
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