ADMINISTRATIVE ASSISTANT 5
2 weeks ago
The Louisiana Department of Treasury has one vacancy in the State Bond Commission Division. This position serves as the assistant to the Assistant Director of the State Bond Commission and provides key administrative support to the division by managing correspondence, organizing documents, assisting with meetings, and helping process financial and legal records. The role works closely with staff, attorneys, and public officials to keep Commission operations running smoothly and accurately. An ideal candidate should possess the following competencies: accepting direction, communicating effectively, and managing projects.
Minimum Qualifications: Four years of experience in administrative services. Experience substitution is allowed.
Job Duties Include:
- Provide administrative support to the Director and Assistant Director.
- Review, route, and respond to incoming correspondence.
- Prepare reports, letters, applications, and invoices.
- Scan, index, and maintain electronic records and documents.
- Coordinate with attorneys, officials, and the public to share or gather information.
- Assist with preparing materials and records for State Bond Commission meetings.
- Handle and track public records requests.
- Perform data entry and update tracking spreadsheets and state systems.
- Serve as backup support for the Administrative Assistant 6 when needed.
- Maintain organized records, files, and reference materials.
- Assist with walk-in, phone, and email inquiries.
- Support safety and compliance documentation for the Commission.
Position-Specific Details:
- Appointment Type: This vacancy may be filled as either a Probational or a Job Appointment (open to all qualified applicants); a Promotion (open to all statewide classified and Agency-wide permanent status employees); or by Detail to Special Duty or Classified Temporary Appointment.
- Location: This position is domiciled in East Baton Rouge Parish. Applicants must select this parish on their application to indicate that they are available to work in the parish of this vacancy.
The Louisiana Department of Treasury is a Substance Abuse and Drug-Free workplace. As an Equal Opportunity Employer, the State Treasurer's Office is committed to a diverse and inclusive workplace prohibiting discrimination on the basis of any non-merit factor. The Louisiana Department of Treasury is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
To apply, complete an electronic application and include information to support your eligibility for the position. Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For further information, contact Cody Newgaard at cnewgaard@treasury.la.gov.
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