Leave Administration Coordinator

: About Our Job This posting will accept applications until December 5th . Please apply as soon as possible. The City and County of Denver utilizes a hybrid model workplace that balances the responsibilities of public service with the benefits of a flexible work environment. Employees work where needed, at a city site and/or in the field 3-5 days a week and telecommute remotely at a designated workplace within the State of Colorado the remaining days. The Office of Human Resources (OHR) provides essential services and support to over 13,000+ employees in a vast array of diverse positions that make up 40 agencies. OHR touches every City department and supports every employee, from the moment they file a job application, to the day they retire, and everything in between by:

• Attracting and hiring a talented and diverse workforce
• Providing a generous total rewards package, including competitive compensation, medical and retirement benefits
• Leading performance management, workforce analytics, citywide internal communications, and external employment branding and marketing
• Championing employee learning, leadership development, and more

We offer generous benefits for full-time employees which includes but is not limited to:

• A guaranteed life-long monthly pension
• 457B Retirement plan
• 132 hours of PTO earned within first year + 13 Paid Holidays per year
• Flexible Hybrid work model
• Competitive medical, dental and vision plans effective within 1 month of start date

The Office of Human Resources is hiring one HR Leave Administrator Coordinator. This position will join a team of eight Leave and ADA Administrators along with other team members. As an HR Leave Administrator Coordinator you will:

• Manage the federal Family Medical Leave Act (FMLA), Transitional ADA leave cases, and City and County of Denver and State disability leaves of absences for City employees while ensuring compliance to federal/state regulations and city rules
• Work closely with employees to ensure that all relevant completed medical documentation is submitted for timely review
• Maintains appropriate contact with employees on leave and with all stakeholders to coordinate return to work
• Independently approve or deny leave cases based on eligibility and proper certification information
• Coordinates and organize all medical information and ensures that HIPAA and Employee Privacy guidelines are closely monitored and effectively executed
• Coordinate with internal partners, i.e., payroll, to ensure employee pay is accurate and timely
• Assist in the creation and facilitation of FMLA leave administration training programs
• Critically think through complex cases and develop a plan that complies with FMLA/Transitional ADA standards
• Manage between 160-200+ FMLA cases at any one time
• Provide clear, consistent, and thoughtful verbal and written communication with Leave Manager, team members, internal stakeholders, external partners, and employees
• Clearly and thoroughly document pertinent case information
• Performs other duties as assigned

About You We are looking for individuals with a high degree of organization to manage a caseload with system tasks that need to be completed timely manner. Our Ideal candidate will have:

• Knowledge of federal FMLA and ADA law; solid understanding of employer implications, responsibilities, and applications for each under the general direction and guidance of HR leadership and the legal department
• Strong computer skills; proficient in Microsoft Suite (Outlook, Word, Excel) skills and applications, etc.
• Excellent time management skills in a very busy environment; ability to stay current with required employee actions
• A commitment to excellent customer service with strong people skills, including active listening, excellent communication, conflict resolution, and respectfulness
• Experience processing FMLA in a cloud-based leave management system (preferred)
• Ability to independently and exercise judgment in selecting pertinent guidelines, interpreting precedents and adapting standard practices to various situations

We realize your time is valuable so please do not apply