Office Administrator
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Job Description
Job Description
LHH is proactively seeking an organized, professional, and detail-oriented Office Administrator to support one of our clients on a contract basis in the Houston area. This role is responsible for ensuring the smooth day-to-day operation of the office, providing administrative support to internal teams, coordinating office activities, and delivering excellent customer service.
Job Title: Office AdministratorLocation: Houston area, Texas
Job Type: Contract
Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Pay Rate: $20.00 - $27.00/hr (DOE) Role Summary
As an Office Administrator, you will play a critical role in maintaining efficient office operations and supporting team productivity. You will manage administrative tasks, coordinate schedules, assist with office communications, and serve as a key point of contact for employees, clients, and visitors. This position is ideal for someone who thrives in a fast-paced environment and enjoys keeping operations organized and running smoothly. Key Responsibilities
Office Operations
- Manage daily office activities and administrative functions.
- Maintain office supplies inventory and coordinate purchasing as needed.
- Ensure common areas, conference rooms, and office spaces remain organized and professional.
- Assist with office policies, procedures, and documentation updates.
- Provide administrative assistance to leadership and departmental teams.
- Prepare reports, presentations, correspondence, and other business documents.
- Schedule meetings, coordinate calendars, and arrange travel when required.
- Maintain accurate filing systems, both electronic and physical.
- Greet visitors and provide a welcoming professional experience.
- Answer and direct incoming phone calls and emails.
- Handle inquiries from clients, vendors, and employees effectively and professionally.
- Coordinate visitor access and meeting room reservations.
- Enter, update, and maintain records within company systems.
- Ensure documentation is accurate, complete, and properly organized.
- Assist with processing forms, invoices, expense reports, and related administrative paperwork.
- Support reporting and recordkeeping initiatives.
- Coordinate with vendors, service providers, and building management as needed.
- Track office maintenance requests and facility-related issues.
- Assist with procurement and vendor documentation.
- Support onboarding logistics for new employees.
- Assist with special projects and company initiatives.
- Coordinate office events, meetings, and employee engagement activities.
- Support cross-functional teams with administrative and operational needs.
- Help ensure deadlines and project milestones are met.
Education
- High school diploma or GED required.
- Associate's degree in Business Administration or a related field preferred.
- 2+ years of administrative, office coordination, or office management experience.
- Experience supporting multiple departments or executives preferred.
- Previous experience in a professional office environment required.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with scheduling software, office management tools, and databases preferred.
- Comfortable learning new systems and technologies.
- Excellent communication and interpersonal skills.
- Strong org
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