Japanese Bilingual HR

Job Description

Job Description

Position Summary:
The HR & Administration Coordinator is responsible for supporting the company's human resources, administrative, and accounting functions. This position plays a key role in supporting the growth of the organization by coordinating employee lifecycle activities, maintaining records, assisting with financial administration, and managing general office operations.

• Coordinate employee onboarding and offboarding activities, including new hire documentation, personnel file maintenance, and employee records management
• Assist with payroll administration by collecting, reviewing, maintaining, and processing employee payroll-related information in coordination with payroll providers and internal stakeholders
  
• Administer employee leave programs, including PTO, sick leave, and other leave entitlements, and maintain accurate leave records
• Administer employee benefit programs, including health, dental, vision, life insurance, and other company-sponsored benefit plans
• Coordinate benefit enrollments, qualifying life event changes, employee eligibility tracking, and annual open enrollment activities
• Maintain and update employee information within HRIS, payroll systems, and related databases to ensure data accuracy and compliance
• Support recruiting activities, including job postings, candidate communications, interview scheduling, background screening coordination, and new hire preparation
• Respond to employee inquiries regarding payroll, benefits, leave programs, company policies, and general HR procedures
• Maintain personnel records and HR documentation in compliance with federal, state, and company requirements
• Prepare routine HR reports, employee data summaries, and supporting documentation for management review
• Coordinate employment verification requests and other employee-related administrative documentation
• Serve as a primary point of contact for incoming phone calls and direct inquiries to the appropriate department or team member
• Support HR compliance initiatives and assist with maintaining required employment-related records and documentation

Accounting & Finance Support (Approximately 20%)

• Assist with day-to-day bookkeeping activities, including recording financial transactions and maintaining accurate accounting records
• Process accounts payable transactions, including organizing invoices, verifying supporting documentation, and preparing payment requests
• Enter payment instructions into banking platforms and payment systems in accordance with company procedures and approval requirements
• Maintain vendor records and assist with vendor account administration
• Assist with expense report processing and documentation management
• Organize, maintain, and archive accounting records, financial documents, invoices, receipts, and supporting documentation
• Support month-end and year-end closing activities under the direction of the Finance Manager
• Assist in preparing financial reports, schedules, reconciliations, and supporting documentation as requested by management
• Coordinate with external accountants, payroll providers, financial institutions, and government agencies regarding routine administrative and accounting matters
• Respond to inquiries and requests from banks, vendors, government agencies, including the Internal Revenue Service (IRS), and other external parties as directed
• Maintain confidentiality of financial, payroll, and employee-related information
• Support internal controls and compliance procedures by ensuring proper documentation and record retention practices

Administrative & Office Operations Support (Approximately 20%)

• Coordinate general office operations to ensure an organized, efficient, and professional work environment
• Manage office supplies, equipment, and inventory, including purchasing, receiving, tracking, and replenishment activities
• Maintain records of company assets, office equipment, and other administrative resources
• Assist with asset tracking, inven