Administrative Support Manager

NCI Affiliates is a mission-driven non-profit organization with a longstanding commitment to supporting individuals with developmental disabilities. As an Administrative Support Manager, you will play a vital role in ensuring the smooth operation of our administrative functions and supporting our dedicated team. This position offers the opportunity to make a meaningful impact in the lives of others while working in a collaborative and positive environment. If you are a proactive, organized, and compassionate professional seeking a rewarding role with room for growth, we encourage you to apply.

Responsibilities

• Provide comprehensive administrative support to ensure efficient department operations.
• Assist with casework and documentation for individuals supported by the organization.
• Support checks and balances for employees under your supervision.
• Ensure compliance with applicable State and Federal regulations, as well as company policies and procedures.
• Uphold and advocate for the rights of individuals served.
• Act as a mandated reporter by promptly reporting any suspected incidents of abuse, neglect, or sexual assault.
• Allocate agency resources effectively, including products, space, time, and personnel.
• Prepare and send departmental correspondence and reports as requested by the Director of Client Services.
• Provide word-processing and graphics support for the Vocational Department.
• Maintain accurate filing of invoices and corporate information.
• Assist with transportation and vehicle arrangements for vocational work sites.
• Provide backup coverage for administrative staff and participate in special projects as needed.
• Maintain a courteous, positive, and professional demeanor when interacting with individuals served, coworkers, and the community.
• Driving is required as part of the role.

Qualifications

• High school diploma or equivalent required.
• Previous clerical or administrative support experience.
• Strong oral and written communication skills.
• Ability to work independently with minimal supervision.
• Positive, flexible, and proactive attitude with strong multitasking abilities.
• Creative self-starter who can engage effectively with coworkers, individuals served, and stakeholders.
• Must have a personal vehicle and a valid California driver’s license; driving is an essential function of this position.
• Must provide ongoing proof of current state-required auto insurance.
• Must successfully complete fingerprint clearance through the California Department of Justice and the FBI.
• Bilingual skills and prior experience working with adults with intellectual and developmental disabilities are a plus, but not required.
• Ability to regularly sit, stand, bend, twist, and walk; may occasionally need to lift or move up to 50 lbs.

Compensation

$23.00 per hour.  Monday-Friday 30-35 Hours Per Week

Benefits

• $250 hiring bonus (paid after 90 and 180 days)
• 40 hours of sick leave for all employees
• Eligible employer for Public Service Loan Forgiveness (PSLF)
• 3% employer contribution to 403(b) retirement plan
• Paid CPR & First Aid training upon hire
• Voluntary group life insurance for full-time employees
• 8 paid holidays for full-time employees
• Paid time off (PTO) for all full-time employees
• Medical, dental, and vision insurance plans for full-time employees
• Monthly training and opportunities for professional growth

Apply today Visit or text "apply" to (831) 653-6144.