Procurement Analyst Level I NM

**IF THERE IS AN ACTIVE CIVIL SERVICE LIST, ONLY THOSE WHO ARE PERMANENT IN THE TITLE OF PROCUREMENT ANALYST WILL BE CONSIDERED**The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The NYPD strives to foster a safe and fair city by incorporating Neighborhood Policing into all facets of Department operations, and solve the problems that create crime and disorder through an interdependent relationship between the people and its police, and by pioneering strategic innovations.The Facilities Management Division (FMD) is responsible for the maintenance and oversight of NYPD buildings, implementation of capital projects, and management of critical facility related functions. FMD consists of several specialized sections and units, including Building Maintenance, Campus Management, Energy, Asset Management, Capital Construction, Architectural & Engineering Services, Custodial Services, and Budget & Procurement.This position reports to the Budget & Procurement Director and provides comprehensive support across all FMD functions.The Facilities Management Division seeks a qualified candidate to fulfill the role of Procurement Analyst Level I, who will perform the following duties which include, but are not limited to: - Assist in developing and coordinating procurement documents (RFls, RFPs, RFBs) and ensure compliance with agency policies- Monitors contract lifecycle, including solicitation, registration, monitoring, amendments, and closeout; conduct cost and price analyses, ensuring market alignment and fiscal responsibility. - Maintain procurement trackers and ensure timely execution of contracts- Process payments and confirm budget allocations - Monitor vendor performance and ensure compliance with regulatory requirements- Track budget availability, flag constraints, and prevent overspending- Prepare reports, memos, and presentations highlighting procurement trends and risks - Implement real-time budget monitoring and digital tracking- Support long-term capital planning and short-term expense strategies- Collaborate with Legal, Finance, Operations, and MOCS to resolve procurement-related issues and improve efficiency with supervision - Assist in collaborating with internal and external stakeholders to ensure seamless procurement execution- Assist in conducting prequalification meetings and vendor assessments- Review purchasing requisitions and contract documentation for accuracyPREFERRED SKILLS- Expertise in purchasing, procurement, and contract administration - Excellent communication skills, including public speaking- Strong time management and task execution abilities- Proficiency in industry-standard software, including all Microsoft applications - Valid New York State drivers license- Knowledge of contracts related to construction, capital projects, repair, and maintenance tradesWORK HOURS/ SHIFT:Mon-Fri xWORK LOCATION:1 Police Plaza, New York, NY ADDITIONAL INFORMATION:In compliance with Federal Law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.The City of New York offers a comprehensive benefits package including health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account.PROCUREMENT ANALYST - Minimum Qualifications1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or 2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or 3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or 4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above. SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.Preferred Skills- Expertise in purchasing, procurement, and contract administration - Excellent communication skills, including public speaking - Strong time management and task execution abilities - Proficiency in industry-standard software, including all Microsoft applications - Valid New York State drivers license - Knowledge of contracts related to construction, capital projects, repair, and maintenance trades55a ProgramNOTE: This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.