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Public Information Records Specialist
2 weeks ago
Posting Details General Statement of Job General Statement of Job The Public Information Records Specialist is responsible for receiving, processing and responding to subpoenas, public record requests and other forms of requests for South Texas College. Tracks and monitors public information requests received for a timely response. Specific Duties and Responsibilities Specific Duties and Responsibilities Provides information, assistance, and services to the general public, employees, and others in person, by telephone or by other forms of communication. Prepares and maintains written correspondence as required. Performs routine computer-related duties including data entry and retrieval. Performs routine clerical, scanning and filing duties. Reviews documents for accuracy, completeness, and compliance Knowledge of proper grammar, punctuation and spelling. Knowledge of Public Records Law and requirements. Ability to maintain effective working relationships with employees, other agencies and the public. Ability to communicate effectively verbally and in writing. Ability to efficiently organize, prioritize, schedule and manage daily work activities, tasks and assignments in accordance with agency policies and regulations. Creates and maintains confidential and computerized files, records, and documents. Establishes a sophisticated tracking system for tracking, response and reporting. Works closely with the College’s legal counsel to assemble responses, including data and documents, and assesses Prepares reports to collect service fees associated with the fulfillment of Public Information Records requests as needed Ability to gather and analyze research data such as statutes, decisions, and legal articles, codes and documents. Reviews and redacts records to assure legal sufficiency. Coordinates communication amongst inter and intra Departmental record custodians in order to fulfill Public Information Record requests. Serves as the point of contact for the Attorney General’s Office regarding Public Information Records requests Skill in the use of office equipment including computers and various software applications. Skill in research including Internet usage. Performs other duties as assigned. Position Information Posting Number SP2592 Position Title Public Information Records Specialist Department PRES-Office of the President Temporary End Date (if applicable) Location Pecan E-Class Professional/Technical FLSA Non-Exempt Min Salary $36,400.00 Salary Range* Required Education and Experience Associate’s Degree or a minimum of 60 college hours required. At least one (1) year of work experience in a related work setting and duties required. Required Knowledge, Skills and Abilities Excellent oral, written and interpersonal communication skills. Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills. Strong proficiency in composing correspondence and preparing lengthy documents and reports. Works under general supervision, with limited latitude for the use of initiative and independent judgment. Strong critical-thinking and problem-solving skills. Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines. Ability to work independently as well as a team player within department and with others. Ability to adapt to constant change and periods of fast-paced, high-intensity work situations. Demonstrated commitment to achieving the vision and mission of South Texas College. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information and respond to inquiries from students, faculty, staff, and the general public. Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Checks, Certificates, Licenses, and Registrations Security Sensitive position: all applicants are subject to a criminal background check under South Texas College policy. Physical Requirements Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Bending the body downward and forward by bending leg and spine. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Applying pressure to an object with the fingers and palm. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles. Ability to make rational decisions through sound logic and deductive processes. Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Sitting particularly for sustained periods of time. Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles. Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Mobility to accomplish tasks, particularly for long distances or moving from one work site to another. Working Environment The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. Posting Detail Information Desired Start Date 09/23/2024 Close Date 08/23/2024 Open Until Filled (overrides Close Date) No Special Instructions to Applicants This is an online only application Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex/gender, ethnicity, marital status and applicant photos from all documents. Failure to block such information will render the application incomplete. For further information, click here . All uploaded documents become part of the applicant’s application and are viewable to personnel involved in the hiring process. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members Candidate Review Start Date Annual Security Report and Non-Discrimination Statements Notice of Non-Discrimination
